What are the responsibilities and job description for the Part-Time Accounting/HR Coordinator position at Miner Enterprises?
Miner Elastomer Production Corporation is looking for a Part-Time Accounting/HR Coordinator to work at our Geneva location. The ideal candidate would perform duties to efficiently control the functions of Accounts Payable and Receivable through invoicing, account management, up to G/L related functions.
JOB FUNCTION STATEMENTS:
1. Initiate invoicing of receivables of customer shipments daily. Include additional known freight charges at the time of invoicing.
2. Print and distribute customer invoices, mail/email customer copy, provide copies to Accounting, Customer Service, and file control log.
3. Administer any customer credits/debits needed as directed by Customer Service, Quality Control, Accounting or Administration. Maintain appropriate record of credits/debits.
4. Maintain the payables function by coding incoming invoices, acquiring correct sign off signatures for expenses, monitoring and reporting unusual expenses and entering payables into the computer operating system for permanent record and payment. Run vendor checks and mail, weekly.
5. Check inventory costs against standards and report any discrepancies to Purchasing.
6. Maintain an open line of communication with Corporate Accounting to facilitate timely exchange of information.
7. Perform any customer requested EDI invoicing.
8. Maintain A/P, A/R & Purchase orders and related files as needed.
9. Contact vendors and customers as needed to complete the exchange of necessary information regarding credits, pricing discrepancies, proofs of delivery, timing of payment and any other pertinent information
10. Act as backup for other office functions on an as needed basis; may include, but not limited to receptionist, inventory floor counts, Administrative clerical and Purchasing functions.
11. Assist in training other employees with A/P and A/R functions as required to ensure adequate backup coverage.
12. Keep supervisor informed of unusual problems or trends.
13. Internal Auditor: Audit internal departments to make sure there’re with in compliance of our QMS System.
14. Human Resources responsibilities: manage time reporting for hourly employees through the Epicor system. Coordinate hiring and temporary labor hours with respective agencies. Track all employee attendance and vacation time. Support supervisors with employee training and write ups when needed. Maintain employee records (scan in system and copy to HR department.) Coordinate uniforms when necessary and process safety shoe and safety glasses reimbursements.
15. Administrative support: maintain credit card allocations, manage office supplies, maintain office equipment, Petty cash account, maintaining charts and graphs for QMS system, manage Cross Training Matrix. Support Inventory control supervisor and Director of Mfg. with inventory and labor data entry. Support all departments with ongoing and new projects.
Job Type: Part-time
Pay: $38,000.00 - $44,000.00 per year
Expected hours: 25 per week
Benefits:
- Paid time off
Work Location: In person
Salary : $38,000 - $44,000