Administrative Assistant

Minneapolis Institute of Art (Mia)

Administrative Assistant

Full-time (37.5 hours weekly), non-exempt, union

Hourly rate: $27.55 – $28.09

Onsite; not eligible for relocation

The Job

Provides administrative, office and project support to Registration department staff and Head of Registration, as well as provides support for the museum’s visitors and staff.

In this role, you will…

1. Update and maintain department records and information; includes collections data clean up in TMS, rectifying object records and data entry of collection information from historic documents, as well as uploading digital images and entering asset information into NetX: develop and maintain the department’s intranet page, assist with editing, updating and organizing the department’s documents on MiaNet; care for the department’s historic documents, including rehousing, relabeling and scanning document to improve access.

2. Coordinates purchases, rentals and repairs related to equipment, services and materials needed for the department; create purchase orders, place and track orders and final invoices, as well as set up new vendors using Airbase. Process monthly credit card statements, includes coding, gathering and submitting receipts; create and maintain vendors/suppliers list.

3. Assist Registration staff track exhibition and rotations responsibilities using Asana, prompt staff regarding project due dates and support their needs.

4. Assists the Head of Registration with scheduling, project research, information gathering, project implementation and information sharing.

5. Acts as administrative assistance and initial point of contact for the Registration department; relays messages; greets and assists visitors and staff; organizes department meetings, reserves meeting spaces, and distributes meeting agendas and minutes; monitors Registration’s general email address, researches and responds to requests for information related to the department and collection in collaboration with the registrars; maintains the department’s general files and Slack channels used for daily communication.

6. Maintains Registration office equipment and proper inventory of office supplies and forms; services equipment and orders supplies, as needed; helps maintain clean and well-organized Registration spaces.

7. Performs other related duties and responsibilities as required or assigned; examples include coordinate staff training: OSHA, scissor lifts and Right To Know; maintain department’s drivers list

To be successful in this role, you have…

· Excellent organizational skills, attention to detail and ability to handle several ongoing projects

· Good written and verbal communication skills

· Good time management skills

· Ability to work independently or as part of a team

Requirements:

· College course work required; BA and/or art administration experience, or equivalent

· Previous museum registration or related gallery experience, preferably one year or more

· Minimum of 2 years administrative experience

· Accurate keyboarding

· Proficient in Microsoft Word, Excel and data entry

· Experience with a collections management system, Gallery Systems preferred

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Mia Benefits and Perks

Mia offers comprehensive health benefits, including medical, dental, paid life insurance, short-term and long-term disability, and vision coverage. We have a wellness and employee assistance program to support your overall wellbeing.

We provide financial peace of mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses. Our 403(b) Retirement Savings Plan includes a percentage of salary contribution from Mia after two years of employment (and minimum hours and age eligibility requirements are met).

In addition to paid vacation, personal, sick days, enjoy a balanced work-life with a 37.5-hour work week and 11 paid holidays.

Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit.

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews.

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

Mia is recognized by the Age-Friendly Institute’s Certified Age Friendly Employer (CAFE) program that identifies organizations committed to being the best places to work for employees aged 50 .

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $27.55 - $28.09 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $28 - $28