What are the responsibilities and job description for the Administrative Assistant I- Forestry position at Minneapolis Park and Recreation Board?
Summary
MPRB's Forestry Department is seeking a skilled Administrative Assistant to perform a variety of administrative support activities and assist in the daily administration of the standard operating policies and procedures in the Forestry Department. This job classification is found in multiple departments and therefore the position may vary slightly from department to department. More specific essential functions may be provided for specific positions when vacancies are being filled.
JOIN OUR CREW, WE NEED YOU:
We are seeking employees who love nature, people, and fun. Apply today and enjoy learning new skills, meeting new friends, and serving the community, all while working in our beautiful park system. Whether you are interested in recreation, environmental education, maintenance, or customer service, we have a job for you!
Don't miss this opportunity to be part of one of the premier park systems in the United States. Our picturesque lakes, neighborhood parks, recreation centers and diversified programming make the park system an important component of what makes Minneapolis a great place to live, play, and work!
What You'll Do
- Effectively assists in the day-to-day operations and provides administrative support to the Forestry department
- Responds to requests that are in-person, via email or over the phone for standard information and inquiries from the public pertaining to trees and forestry
- Performs a variety of clerical support functions specific to the Forestry Department including but not limited to, preparing, editing and distributing correspondence, reports, forms and documents; answering and re-directing inquiries and correspondence; scheduling meetings; providing telephone responses; filing and copying.
- Provides solutions or direction to the Forestry Department or staff where appropriate.
- Provides support for department meetings.
- Fosters and demonstrates effective relationship building in a collaborative environment including working across department and division lines and forming partnerships that foster better citizen services; eliminating barriers to achieving results; taking full advantage of available resources.
- Effectively utilizes tree inventory software systems for the preparation and maintenance of all department materials.
- Assist MPRB in identifying and addressing the park and recreation needs of underserved and under-represented communities
What To Bring
Need to Have
- High School Diploma or equivalent
- Administrative support experience including use of word processing, spreadsheets, database systems, and presentation software programs: One (1) year.
- Associate or bachelor's degree preferred
- Public sector experience preferred
- Working knowledge of trees and/or urban forestry
- Experience working with ordinance enforcement
- Fluency in a second language other than English
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
- Standing, walking, sitting, driving, fingering, grasping, talking, hearing, seeing and repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting or standing position for extended periods of time.
- Most work performed in a normal office environment.
- Outstanding customer service principles, practices and standards for serving a diverse customer base.
- Develop and maintain effective and productive working relationships with a wide variety of individuals, including MPRB staff of all levels, and the general public.
- Display excellent face-to-face, email and telephone etiquette.
- Ability to work in situations that can be stressful. Ability to handle difficult customer interactions.
- Administrative and clerical procedures and systems, such as word processing, spreadsheets, software systems, databases, email, managing files and records, and other routine office procedures and terminology.
- Work efficiently in a fast-paced team environment with frequent customer service interruptions.
- Organize work, manage time and establish priorities in a fast-paced and professional work environment.
- Structure and content of the English language including the meaning and spelling of words, rules of composition, grammar, and math.
- Sufficient keyboarding skills to type 45 WPM accurately.
Union Status: AFSCME Local #9
Additional Information
Selection Process:
To apply for this full-time civil service position, applicants must complete an online application with supplemental questions at www.minneapolisparks.org/jobs. Late applications will be rejected.
What steps the selection process involves:
- We review your minimum qualifications.
- We rate your training and experience based on application materials and supplemental questions (30%).
- We conduct a structured panel interview (oral exam) (70%).
- We calculate your civil service score based on the above components and place you on the eligible list if all testing components are passed (passing score for each component and as an overall score is 70.00 or above). Eligible list will expire in three (3) months.
- We refer the top finalists to the hiring manager for an interview.
- References, including verification of employment and work performance, may be considered. Past performance and discipline may be considered.
- We conduct a background check. Upon receiving a conditional offer of employment, the applicant will be asked to sign an informed consent allowing the Minneapolis Park and Recreation Board to obtain their criminal history in connection with the positions sought.
Please note that HR reserves the right to limit the number of people invited to successive testing events.
Minneapolis Park and Recreation Board- a great place to play, work, and make a difference in the lives of others.
The MPRB is an Equal Opportunity Employer and a tobacco-free workplace and park system.
MPR123
The MPRB cares about the community and YOU! Here's how we show it.
For full-time benefited positions, the MPRB offers a competitive wage and benefits package including health care, dental, life and disability insurance as well as retirement and survivor benefits. Benefits are administered by the City of Minneapolis. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being.
Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page.
INSURANCE
Health insurance
Eligibility for benefits begins the first of the month following employment date. The MPRB offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Enhanced mental health services
MPRB employees and their family members covered by MPRB’s medical plan will each have access to up to 20 visits for mental health services covered at 100%. The enhanced mental health benefits will include the first 10 office visits, including evaluations and diagnostic and treatment services, and 10 intensive outpatient program visits per year per person with an in-network or out-of-network provider at no charge. After the 20 visits, regular plan benefits and coverage will apply.
Employees Assistance Program
All MPRB employees – whether covered or not by the MPRB’s employee medical plan – have access to the employee assistance program, which provides confidential services to help employees and their family members deal with a wide array of issues. Employees can speak virtually or in-person with an EAP representative.
Dental insurance
The MPRB offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Long-term disability (LTD) insurance
The MPRB offers long-term disability insurance, which helps to replace income for employees who are unable to work as a result of illness or injury, and pays 100% of the monthly premium for eligible employees.
BENEFITS
Paid time off
Our generous leave package includes vacation, paid sick leave, and 12 paid holidays plus 1 floating holiday per year, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements.
Paid Parental Leave
MPRB employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
MPRB employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension: The MPRB participates in the Public Employees Retirement Association (PERA). Employees and the MPRB both contribute a percentage of your pay to fund future benefits.
- Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Eligible employees may choose to participate in the Metropass transportation program. The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
LEARNING AND DEVELOPMENT
Tuition Reimbursement
The Tuition Reimbursement Program allows employees who take courses for credit and approved in advance which have a direct relationship to their job or which provide advancement opportunities within the MPRB, to request tuition reimbursement upon successful completion of coursework and proof of payment. This program is only available for reimbursement of tuition for course credit at accredited educational institutions. Eligible employees can receive up to $5,250 in reimbursement each calendar year.
Public Service Loan Forgiveness (PSLF) Program
The MPRB is a qualifying employer in the Public Service Loan Forgiveness (PSLF) Program. The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer.
OTHER PERKS
Employees can also take advantage of optional life insurance, flexible spending accounts, technology discounts, employee discounts, and more. For more information, please visit the benefits page.
