Central Mail Department Lead-Office & Administrative Specialist Principal

Working Title: Central Mail Department Lead

Job Class: Office & Administrative Specialist, Principal

Agency: Administration Dept

• Job ID: 84312
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/21/2025
• Closing Date: Open until filled
• Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
• Division/Unit: Plant Mgmt Business Operations
• Work Shift/Work Hours: Day Shift 7am-3:30 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Central mail
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position acts as the primary backup to the Central Mail supervisor, overseeing daily production, ensuring equipment functionality, and supporting staff to meet production and financial goals. Additionally, it serves as one of the system administrators for the Slingshot invoicing system, and acts as the onsite postal coordinator for state agencies and local government units.

Key responsibilities include coordinating inkjet addressing services, ensuring compliance with USPS regulations, and managing production scheduling. Familiarity with all Central Mail equipment and the BCC Mail Manager software is essential for this role.

Minimum Qualifications

• Database management skills sufficient to develop tables and manipulate, retrieve, and analyze data.
• Demonstrated knowledge of data entry procedures and systems, such as Microsoft Office applications or similar data entry systems.
• Document and records management skills sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
• Skills in business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents
  
  

Minimum qualifications to be assessed at interview:

• Knowledge of providing prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Ability to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes
  
  

Preferred Qualifications

• experience in the operation of inserters, OCR sorter and all peripheral equipment.
• knowledge of USPS postal regulations and requirements, discount postal prices.
• Experience in using BCC Mail Manager or comparable list maintenance software.
• Experience in providing work guidance and workload direction to staff in a mail production environment
  
  

Additional Requirements

Successful applicant must pass criminal background checks through American Databank, and employment reference checks.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Teresa Mills at teresa.mills@state.mn.us or 651-201-2428.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Teresa Mills at teresa.mills@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.