What are the responsibilities and job description for the Contract Administrator - Management Analyst Staffing Specialist position at Minnesota Department of Administration?
Working Title: Contract Administrator
Job Class: Management Analyst Staff Specialist
Agency: Administration Dept
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MMCAP Infuse (https://infuse-mn.gov) is free, voluntary group purchasing organization (GPO) operated and managed by the Office of State Procurement (OSP) of the State of Minnesota's Department of Administration for government healthcare facilities. MMCAP Infuse's primary function is to provide a full range of pharmaceuticals to its participating facilities. It also has contracts for vials and containers, medical supplies, drug testing, returned goods processing, influenza vaccine, dental products and services, and dozens of new lines of businesses.
We are seeking a Contract Administrator to manage and coordinate legal documents and contracts for MMCAP Infuse. Responsibilities include, but are not limited to:
This position is eligible for a hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position.
Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Ly Her at ly.her@state.mn.us or 651-201-2434.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at ly.her@state.mn.us.
About The Department Of Administration
The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Management Analyst Staff Specialist
Agency: Administration Dept
- Job ID: 85184
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 04/01/2025
- Closing Date: 04/21/2025
- Hiring Agency/Seniority Unit: Administration Dept / Administration-MAPE
- Division/Unit: MMCAP Program
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $29.78 - $43.82 / hourly; $62,180 - $91,496 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
- FLSA Status: Exempt - Administrative
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MMCAP Infuse (https://infuse-mn.gov) is free, voluntary group purchasing organization (GPO) operated and managed by the Office of State Procurement (OSP) of the State of Minnesota's Department of Administration for government healthcare facilities. MMCAP Infuse's primary function is to provide a full range of pharmaceuticals to its participating facilities. It also has contracts for vials and containers, medical supplies, drug testing, returned goods processing, influenza vaccine, dental products and services, and dozens of new lines of businesses.
We are seeking a Contract Administrator to manage and coordinate legal documents and contracts for MMCAP Infuse. Responsibilities include, but are not limited to:
- Ensuring timely execution of legal documents;
- Tracking, cataloging, and maintaining important details of all legal documents;
- Proofreading and catching/fixing errors before documents go out for signatures;
- Assisting in data practice requests;
- Notifying various stakeholders of important milestones within each agreement; and
- Enforcing data retention and other policies.
This position is eligible for a hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position.
- Two (2) years of experience working with legal documents, contracts, and agreements.
- A Paralegal degree (Bachelor's) may substitute for one (1) year of experience.
- A Paralegal degree (Associate's) may substitute for six (6) months of experience.
- Experience and understanding of legal terminology to review, proofread, and format legal documents or contracts for content and compliance with applicable regulations.
- Strong communication, human relations, and diplomacy skills to work with stakeholders, members, wholesalers, and other distribution professionals.
- Strong problem-solving skills and resourcefulness in achieving program efficiency and contract compliance.
- Ability to develop, process, and conduct an assessment of program activities.
- Strong organizational and time management skills to handle high-volume and high-impact work.
- Strong computing skills that include Microsoft Office applications (Word, Excel, Outlook, and Teams), DocuSign, Adobe, etc.
- Paralegal degree or experience.
- Degree or certification demonstrating a deep understanding of pharmaceuticals and healthcare products, practices, usages, and nomenclature (i.e., Pharmacy Technician or equivalent).
- Experience in Group Purchasing Organizations.
- Experience with a pharmaceutical or medical supply company or healthcare insurance.
- Public sector experience, ideally in a state government agency setting.
- Knowledge of the pharmaceutical or medical supply industry sufficient to establish appropriate levels of testing, and ensure the quality of data load processes, dashboards, reports, extracts, and data/report delivery mechanisms.
Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Ly Her at ly.her@state.mn.us or 651-201-2434.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at ly.her@state.mn.us.
About The Department Of Administration
The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $62,180 - $91,496
