What are the responsibilities and job description for the Management Analyst 1 position at Minnesota Department of Employment and Economic Development?
Job Class: Management Analyst 1
Agency: Department of Employment and Economic Development
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to assist the Management Analyst 3 Grant and Professional/Technical (P/T) encumbrance officers to create contract shells and produce purchase orders for low dollar grants and P/T contracts. This position will create contract shells in the State’s Statewide Integrated Financial Tool (SWIFT) system to produce contract identification numbers and encumber purchase orders against those contracts. This position will also manage the purchase orders they create and close them when necessary and when directed and will also assist in record retention and the use of DocuSign and Adobe to route these agreements for encumbrance verifications and delegated authority. This position will assist with special projects such as new systems testing and attending process improvement meetings. This position exists to assist with agreement evaluation closeout record retention.
This position will have the following duties to include but not limited to:
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) years* of experience in the area of record management and financial transactions such as preparing purchase orders for a medium or large organization or for-profit business.
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Connect 700 Program
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.
Veterans
To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date.
Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.
Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.
See the above links for criteria and eligibility.
Current State Employees
If you have questions about this position, contact Adjeka Zigah at lynda.zigah@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.
Agency: Department of Employment and Economic Development
- Job ID: 85087
- Location: St. Paul
- Telework Eligible: Yes, may be eligible for some telework
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 04/3/2025.
- Date Posted: 03/28/2025
- Closing Date: 04/10/2025
- Hiring Agency/Seniority Unit: Department of Employment & Economic Development / MAPE
- Division/Unit: CO Grants & Contracts
- Work Shift/Work Hours: Day Shift, 8:00am to 4:30pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 214 - Minnesota Association of Professional Employees (MAPE)
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to assist the Management Analyst 3 Grant and Professional/Technical (P/T) encumbrance officers to create contract shells and produce purchase orders for low dollar grants and P/T contracts. This position will create contract shells in the State’s Statewide Integrated Financial Tool (SWIFT) system to produce contract identification numbers and encumber purchase orders against those contracts. This position will also manage the purchase orders they create and close them when necessary and when directed and will also assist in record retention and the use of DocuSign and Adobe to route these agreements for encumbrance verifications and delegated authority. This position will assist with special projects such as new systems testing and attending process improvement meetings. This position exists to assist with agreement evaluation closeout record retention.
This position will have the following duties to include but not limited to:
- Supporting encumbrance compliance with applicable laws, rules, department policies, standards, and procedures for DEED grant and P/T contracts.
- Assisting in developing grant and P/T contracting program training.
- Attending P/T and Grant Coordinator meetings and assisting with the presentations.
- Creating Contract numbers in the State’s SWIFT accounting system and maintaining those contract shells until their expiration.
- Creating and maintaining SWIFT contract purchase orders ensuring funding is valid and purchase orders dispatched to contracted entities and maintaining those purchase orders until directed to close them.
- Assisting with any program staff fund carry forward requests when assigned.
- Sending contract agreements for signature and routing through DocuSign.
- Filing executed copies of contracts in Laserfiche, Procure-It and SharePoint.
- Assisting with contract closeout form retention.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) years* of experience in the area of record management and financial transactions such as preparing purchase orders for a medium or large organization or for-profit business.
- Associate's degree in Accounting, Business, Finance, Public Administration, or other closely related field as determined by the agency may substitute six (6) months of experience; bachelor's degree substitutes for one (1) year of experience.
- Knowledge of financial transactions and General Accepted Accounting Principles (GAAP) for creating purchase order transactions for contracts or grants.
- Knowledge of record retention including state guidelines, policy and law.
- Experience with software applications such as: Microsoft Word, Excel, Teams, DocuSign, Laserfiche, SharePoint, and Adobe Reader.
- Ability to learn and become proficient in state procurement and accounting computer systems.
- Communication skills to explain departmental programs and policies to a wide variety of audiences.
- Experience using the State of Minnesota's Statewide Integrated Financial Transactions (SWIFT) system producing purchase orders or using similar financial transaction software for a medium to large business or organization.
- Experience with State of Minnesota record retention duties.
- Experience using DocuSign and managing an account.
- Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
- Criminal Background Check
- Employment Records Check (current and former State employees only)
- Employment Reference Check
- Conflict of Interest Review
- Driver’s License and Records Check
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Connect 700 Program
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.
Veterans
To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date.
Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.
Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.
See the above links for criteria and eligibility.
Current State Employees
- Please apply via Self Service.
- If eligible for bidding or expression of interest: This vacancy will be open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means.
If you have questions about this position, contact Adjeka Zigah at lynda.zigah@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.
Salary : $49,339 - $71,367
