What are the responsibilities and job description for the Contract Specialist - State Program Administrator Senior position at Minnesota Department of Health?
Working Title: Contract Specialist
Job Class: State Program Administrator Senior
Agency: Health Department
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MDH employees seeking voluntary reassignment or bidding (per contract language) will be considered, followed by other qualified applicants through the competitive hiring process. Please review the "Who May Apply" and "How to Apply" sections of this job posting.
To be considered for reassignment or bidding, employees must apply via Self-Service and notify the staffing representative listed in the job posting by email. The subject line should follow this format: Bidding/Reassignment-Job ID# 84437-State Program Administrator Senior-Contract Specialist. The staffing specialist will confirm eligibility, and qualified employees will receive priority consideration.
Join a mission-driven team in the Financial Management Division with Minnesota Department of Health (MDH), where you will contribute to protecting, maintaining, and improving the health of all Minnesotans!
Working in the Contracts Unit, this position acts as the agency's verifier of the logistical, compliance, and administrative requirements of Professional Technical (PT) contracts, and other types of legally binding documents to ensure MDH documents are tracked, routed, and completed in a timely manner and comply with state and federal standards, regulations, rules, policies, and procedures. This position will advise MDH staff with a comprehensive understanding of all the procedural and technical aspects of contracting activities so that MDH executes legal documents within the limitations of the law and policies involved and that services provided are consistent.
Working as a Contracts Specialist within our team, you will:
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Two (2) years of experience drafting, editing and servicing a variety of PT contracts including the following:
This position requires successful completion of a background check and employment reference check.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617.
To receive consideration for reassignment, apply online and email "Reassignment-Job ID # 84437-State Program Administrator Senior-Contract Specialist" to Amy Winters at amy.winters@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us.
If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us
About Health Department
Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: State Program Administrator Senior
Agency: Health Department
- Job ID: 84437
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: This vacancy is open for reassignment, bidders, and all qualified job seekers simultaneously. Minnesota Department of Health employee reassignment volunteers and bidders will be considered before all other applicants through 3/14/2025.
- Date Posted: 03/05/2025
- Closing Date: 03/18/2025
- Hiring Agency: Minnesota Department of Health (MDH)
- Division/Unit: Financial Management / Contracts
- Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 214 - MN Association of Professional Employees (MAPE)
- FLSA Status: Exempt - Professional
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MDH employees seeking voluntary reassignment or bidding (per contract language) will be considered, followed by other qualified applicants through the competitive hiring process. Please review the "Who May Apply" and "How to Apply" sections of this job posting.
To be considered for reassignment or bidding, employees must apply via Self-Service and notify the staffing representative listed in the job posting by email. The subject line should follow this format: Bidding/Reassignment-Job ID# 84437-State Program Administrator Senior-Contract Specialist. The staffing specialist will confirm eligibility, and qualified employees will receive priority consideration.
Join a mission-driven team in the Financial Management Division with Minnesota Department of Health (MDH), where you will contribute to protecting, maintaining, and improving the health of all Minnesotans!
Working in the Contracts Unit, this position acts as the agency's verifier of the logistical, compliance, and administrative requirements of Professional Technical (PT) contracts, and other types of legally binding documents to ensure MDH documents are tracked, routed, and completed in a timely manner and comply with state and federal standards, regulations, rules, policies, and procedures. This position will advise MDH staff with a comprehensive understanding of all the procedural and technical aspects of contracting activities so that MDH executes legal documents within the limitations of the law and policies involved and that services provided are consistent.
Working as a Contracts Specialist within our team, you will:
- Review a variety of professional technical (PT) contracts, income contracts, annual plan agreements, interagency agreements (IAA), facility use agreements, joint powers agreements (JPA), zero cost agreements, grants agreements, license agreements, amendments and any other legally binding agreements for compliance, eligibility, and completeness of information in a timely manner and in accordance with MDH, State and federal requirements.
- Serve as the primary manager of the shared email box and distribute the variety of documents to the appropriate State signers so that documents are fully executed in a timely and efficient manner.
- Act as the agency coordinator, trainer, and technical expert on the use of DocuSign for MDH Contracts activities.
- Answer questions from agency staff on the use of the tracking system, provide training to agency staff, and develop training materials and user guides.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Two (2) years of experience drafting, editing and servicing a variety of PT contracts including the following:
- Experience managing projects to keep multiple entities and efforts coordinated, on task, and on schedule.
- Experience using software such as Microsoft products (Word, Excel, Outlook, Teams, SharePoint).
- Doctorate = 24 months of experience
- Master's degree = 18 months of experience
- Bachelor's degree = 12 months of experience
- Associate degree = 6 months of experience
- Effective communication skills, both oral and written, essential to develop and modify contracts and agreements, to develop clear policies and procedures and provide critical guidance.
- Analytical experience to assess processes/procedures, including creating and using spreadsheets.
- Ability to work independently while meeting deadlines and producing quality work, and to make changes based on the evaluation of data and assessment of risk.
- Ability to adapt to continuous statutory, procedural and program changes sufficiently to work constructively under pressure and cope with ambiguity, setbacks, and timelines.
- Knowledge and use of required language for various contract documents, delegated signature authority, and information systems used to track and route contracts and renewal or cyclical processes.
- Experience with state or federal grant or contract laws, policies, and procedures.
- Experience working in Minnesota's Statewide Integrated Financial Tools (SWIFT).
This position requires successful completion of a background check and employment reference check.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617.
To receive consideration for reassignment, apply online and email "Reassignment-Job ID # 84437-State Program Administrator Senior-Contract Specialist" to Amy Winters at amy.winters@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us.
If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us
About Health Department
Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $58,129 - $85,232
