What are the responsibilities and job description for the Executive Assistant - Outpatient Services position at Minnesota Department of Human Services?
Working Title: Executive Assistant - Outpatient Services
Job Class: Executive 2
Agency: Human Services Dept
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.
Direct Care and Treatment (DCT) is seeking an individual to join our Outpatient Services for an exciting and rewarding opportunity as our Executive Assistant! This position exists to provide accurate, confidential and high-level administrative support and coordination to the Executive Director of Outpatient Services which includes Pharmacy, Dental, Outpatient Psychiatry and Primary Care and serves as a liaison to divisional leadership under their supervision, including DCT Executive Leadership and Management, Mental health and Substance Abuse Treatment Services (MHSATS), Forensic Services (FS), Community Based Service (CBS), and Minnesota Sex Offender Program (MSOP). This position also exists as a liaison to the staff of the Office of the Commissioner. This role you will be managing schedules, handling correspondence, preparing reports, and coordinating meetings and travel arrangements. The Executive Assistant also:
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Heidi Schurmann at heidi.schurmann@state.mn.us or 651-431-3464.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#82615, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Heidi Schurmann at heidi.schurmann@state.mn.us.
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Executive 2
Agency: Human Services Dept
- Job ID: 82615
- Location: Statewide
- Telework Eligible: Yes -
- Full/Part Time: Full time
- Regular/Temporary: Regular
- Who May Apply: Open to all qualified job seekers
- Date Posted: 1/27/2025
- Closing Date: 2/3/2025
- Hiring Agency/Seniority Unit: Human Services Dept
- Division/Unit: St Peter / Pharmacy
- Work Shift/Work Hours: Shift
- Days of Work: Monday - Friday
- Travel Required: Yes - occasionally
- Salary Range: $25.73 - $35.69 / hourly
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: St Peter
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
- Telework (Within Minnesota or neighboring states) and flexible hours options are available. ***
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.
Direct Care and Treatment (DCT) is seeking an individual to join our Outpatient Services for an exciting and rewarding opportunity as our Executive Assistant! This position exists to provide accurate, confidential and high-level administrative support and coordination to the Executive Director of Outpatient Services which includes Pharmacy, Dental, Outpatient Psychiatry and Primary Care and serves as a liaison to divisional leadership under their supervision, including DCT Executive Leadership and Management, Mental health and Substance Abuse Treatment Services (MHSATS), Forensic Services (FS), Community Based Service (CBS), and Minnesota Sex Offender Program (MSOP). This position also exists as a liaison to the staff of the Office of the Commissioner. This role you will be managing schedules, handling correspondence, preparing reports, and coordinating meetings and travel arrangements. The Executive Assistant also:
- Acts as a liaison between executives and other staff, stakeholders, and external partners, always maintaining confidentiality and professionalism.
- Performs strong organizational skills, attention to detail, and the ability to manage multiple tasks are essential for success in this role.
- Optimizes the executive's productivity and ensuring seamless business operations.
- To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. ***
- Communication skills sufficient to draft, write, review, and edit correspondence and other materials using correct spelling, punctuation, grammar, and sentence construction. Must have previous experience communicating and supporting high level executive offices
- Customer services skills sufficient to maintain effective working relationships within an organization with multiple programs, executives, legislators, the public and executive level offices as well as persons of diverse backgrounds.
- Database management skills sufficient to use technology to manage executive calendars and scheduling. Business software including Microsoft Office Suite, SharePoint, multi-line phones, video conferencing, MS teams, Zoom and Webex.
- Word processing skills sufficient to convert data into meaningful responses and reports.
- Spreadsheets skills sufficient to convert data and create and maintain complex spreadsheets, graphs, reports and tables.
- Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
- Experience providing high-level administrative support as an executive administrative assistant supporting multiple senior managers.
- Experience supporting C-Suite executives (CEO, CFO, COO, or CIO).
- Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes.
- Experience working in a confidential setting and handling confidential and/or sensitive correspondence.
- Experience coordinating travel processes.
- Experience with handling requisitions.
- Experience with web content management and accessibility.
- Experience researching, analyzing, and presenting data into meaningful responses and reports.
- Experience in multi-tasking, organizing and prioritizing work, and meeting demands of workload with interruptions.
- Variety of experiences working effectively with others from different backgrounds and cultures.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Heidi Schurmann at heidi.schurmann@state.mn.us or 651-431-3464.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#82615, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Heidi Schurmann at heidi.schurmann@state.mn.us.
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $26 - $36
