Leave Management Supervisor - Human Resources Supervisor 3

Working Title: Leave Management Supervisor

Job Class: Human Resources Supervisor 3

Agency: Human Services Dept

• Job ID: 85652
• Location: Statewide
• Telework Eligible: Yes - This position has a flexible work arrangement that may allow for Telework or a mixture of working in our office and Telework; This team is currently Teleworking; however, this may change in the future with notice.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/16/2025
• Closing Date: 04/22/2025
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Confidential
• Division/Unit: DHS-Payroll / Hum Res DCT OPS Leads
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes - Occasionally for meetings, events, and on site as needed
• Salary Range: $32.33 - $46.91 / hourly; $67,505 - $97,948 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

• This position has a flexible work arrangement that may allow for Telework or a mixture of working in our office and Telework; This team is currently Teleworking; however, this may change in the future with notice. **
  
  

Our Human Resources Team is currently seeking a self-driven Leave Management Supervisor to join our team at the Department of Human Services on our Direct Care and Treatment Division. As the Leave Management Supervisor, you will supervise a team of currently five (5) Leave Management Coordinators in daily functions, providing professional human resource guidance and consultation in the areas of coordinating leaves of absence such as FMLA, Paid Parental Leave, Medical Leave, Military Leave, etc., along with maintaining databases, providing reports, insurance coordination, and providing quality control for Direct Care and Treatment. In this role you will participate on various human resources special projects affecting Direct Care & Treatment (DCT) business activities and guide in developing and refining procedures, policies, operations, and systems. You'll serve as a subject matter expert and provide directions to staff in the area of HR Leave Management.

Principal responsibilities/major tasks include:

• Partnering with Executive Leadership, HR team members and other stakeholders to adhere to compliance with federal and state regulations/requirements.
• Provide advanced-professional guidance to Leave Management staff regarding laws, policies, procedures and Collective Bargaining Agreements
• Review FMLA documentation and advise Leave Management staff in order to maintain consistency
• Develop and provide quality assurance tools to ensure contracts, policies and procedures are being applied consistently.
  
  

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

Minimum Qualifications

Leadership experience: Demonstrated leadership experience may include any of the following:

• Experience as a supervisor, team lead, lead worker, OR project lead*
• Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI), L4, etc.
• Completion of a similar or equivalent leadership development program through another organization
• A paid or unpaid position leading a program or chairing a committee, such as an Employee Resource Group (ERG). This experience must also include:
• 1 years of identifying issues, goals, and strategic actions
• 100 hours per year time commitment
  
  

AND

Three years of experience demonstrating the following human resources competencies:

• Expert knowledge of the Family Medical Leave Act (FMLA), Military Leave (USERRA), and unpaid leave.
• Working knowledge of and Reasonable Accommodations as provided by the Americans with Disabilities Act (ADA).
• Comprehensive knowledge of state and federal laws, statewide policies, guidelines, union contracts (AFSCME, MAPE, MMA, MNA and SRSEA collective bargaining agreements), and employee plans.
• Demonstrated work experience in collecting information/data, auditing and verifying accuracy and to calculate and produce complex detailed analyses of data in various computer systems and/or programs, including databases, spreadsheets, word processing, scanning software, and reporting writing.
• Strong attention to detail and organizational skills sufficient to ensure policies, bargaining agreements, personnel plans, processes, procedures, laws, rules, and regulations are followed accurately and consistently.
• Human relations and communication skills sufficient to interact with a variety of clientele at all levels in order to communicate effectively, accurately and in an understanding manner, all while maintaining confidentiality.
  
  

Completion of a Bachelor Degree in Human Resources, Organizational Development, or related field will substitute for one year of experience

Completion of an Associate Degree in Human Resources, Organizational Development, or related field will substitute for 6 months of experience

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
• Juris Doctor Degree with experience in advising in the area of Employment Law
• Knowledge of SEMA4 and HR experience with the State of MN
  
  

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Emily Samarzia at Emily.Samarzia@state.mn.us

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Zong Thao at zong.thao@state.mn.us.

About Human Services Dept

(Include brief description of agency -- limit to two sentences)

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

Training, classes, and professional development

Tuition reimbursement

Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.