Office & Admin Specialist Prin

Job Class: Office & Administrative Specialist, Principal

Agency: MN Department of Natural Resources

• Job ID: 83453
• Location: New Ulm
• Telework Eligible: Yes- Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/12/2025
• Closing Date: 03/04/2025
• Hiring Agency/Seniority Unit: Department of Natural Resources
• Division/Unit: Operation Services Division / Operation Services Region 4
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes
• Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: New Ulm Region 4 Headquarters
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Natural Resources is seeking to fill one (1) full-time Office & Administrative Specialist Principal position in the New Ulm Region 4 Headquarters office. This position will guide and direct the interdisciplinary coordination of services in the South Region Headquarters office complex, coordinate all office systems and services at the South Region Headquarters and provide administrative services to the Regional Director, Operations Services Division Regional Manager, Regional Planner, and Regional Information Officer. The incumbent will serve as Region Management Team (RMT) liaison for the Regional Director and represent regional clerical employees at staff and RMT meetings as requested.

Responsibilities include, but are not limited to:

• Provide administrative assistance to the Regional Director so that efficient and effective management of regional operations is achieved.
• Provide support for a wide variety of meetings and special events as requested by the Regional Director, Commissioners Office, and the Regional Management Team.
• Lead regional administrative efforts to ensure that customer contact and clerical and operation support services at the regional headquarters are provided in an efficient and effective manner.
• Provide administrative assistance for regional activities that inform department staff, other state agencies, legislators and the public regarding DNR programs and activities.
  
  

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement. This position will require reporting to the primary work location on a regular basis for meetings, training, onboarding, etc.

Minimum Qualifications

• Accounting/Budgeting/Expense reporting skills sufficient to monitor and balance budgets; analyze line items, locate errors, and recommend solutions; ensure spending is within budget and division intent; and effectively recommend budget transfers.
• Experience in writing emails, memos, creating professional PowerPoint/Excel presentations.
• Customer service skills sufficient to provide information to internal and external customers, including phone calls, emails, and walk-in contacts in helpful and courteous manner.
• Ability to use good human relation skills to interact with others (common courtesy, tact, interest in positive problem solving, empathy, and logical organization of ideas).
• Spreadsheets skills sufficient to: maintain accurate budget records and reports, compile, sort, and verify data accuracy before entering it, locate, and correct data entry errors, design, develop, and modify spreadsheets, and extract data.
• Lead work skills sufficient to manage an office, plan, organize, administer, and direct the work of others, plan, schedule, assign, review, evaluate, coach, train, and recommend performance improvement needs for employees, and to develop and conduct training for administrative support employees.
• Math skills sufficient to add, subtract, divide, calculate averages, do basic accounting and budgeting, make projections, track budgets and expenditures, and verify invoices for accuracy.
• Advanced skills using Microsoft Office Suite or similar software programs sufficient to compose, create, modify, and publish calendars, memos, letters, documents, reports, charts, graphics, presentations, etc.
• Documented experience developing and providing training and acting as lead worker to other staff.
• A high level of human relations skills sufficient to create and support a positive work environment and successful professional work relationships.
• Demonstrated ability to work independently.
  
  

Preferred Qualifications

• Knowledge of the Minnesota DNR.
• At least three (3) years of experience performing advanced level administrative support and office management functions including this amount of time in budgeting, reporting, and records retention.
• Bookkeeping skills and knowledge sufficient to prepare, maintain, and review purchasing files, reports, to analyze financial transactions, assign them to specific accounts, so that all funds are obtained, allocated, or transferred to appropriate sources in accordance with department and division policies.
• Experience supporting leadership teams.
• Experience with conflict resolution and demonstrated ability to collaborate toward a common goal.
• Excellent verbal and written communication skills.
• Ability to discern, manage, and maintain confidential and sensitive information.
• Good working knowledge of and experience in SWIFT or other governmental statewide accounting systems sufficient to provide technical expertise, to query and compile reports and records; assist with preparing and maintaining spending plans, financial status reports, and budget requests. Ability to analyze a variety of data, select relevant information, and integrate data into meaningful responses and reports.
• Good working knowledge of bargaining unit agreements and compensation plans sufficient to ensure compliance, coach supervisors, and answer questions relative to these agreements.
• A high level of initiative, effort, and commitment to completing assignments efficiently.
• Demonstrated skill with MS Office products sufficient to prepare reports, letters, financial statements, and to track and create statistical reports.
  
  

Additional Requirements

This position requires a Class D Driver's License with a clear driving record.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification
  
  

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Jerry Conlon at jerry.conlon@state.mn.us or 507-233-1248.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at rebecca.mcmillen@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.