Office & Admin Specialist

Working Title: Office and Administrative Specialist

Job Class: Office and Administrative Specialist

Agency: Minnesota Department of Natural Resources

• Job ID: 84939
• Location: Bear Head Lake State Park
• Telework Eligible: No
• Full/Part Time: Part-Time
• Regular/Temporary: Seasonal
• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/21/2025
• Closing Date: 04/10/2025
• Hiring Agency/Seniority Unit: MN Department of Natural Resources
• Division/Unit: Parks and Trails
• Work Shift/Work Hours: Day Shift
• Days of Work: Varies
• Travel Required: No
• Salary Range: $20.02 - $25.03 / hourly; $41,802 - $52,263 / annually
• Classified Status: Classified
• FLSA Status: Non-Exempt
• Bargaining Unit: 206 - AFSCME (Office/Clerical)
• Work Area: Bear Head Lake State Park
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Natural Resources is seeking to fill one (1) part-time (80%) seasonal Office and Administrative Specialist at Bear Head State Park in Ely, MN. Hours worked for this position are typically 8:00am - 4:30pm, although days of work will vary. Typical season dates for this position are April - September.

This position exists to perform clerical duties for Bear Head Lake State Park and state forest campgrounds operated by Bear Head Lake State Park, including but not limited to operating the park office, training coworkers, handling correspondence, assisting with fiscal management, operating revenue producing facilities, assisting with personnel management, record keeping, public information, and custodial duties.

Responsibilities include, but are not limited to:

• Operate the park office and handle correspondence of a routine nature between the park, state forest campgrounds, the public, regional office, central office and other agencies so that business and communication obligations are met.
• Assist with fiscal management so that budgets are established and followed, bills are paid, and liquidations are current and accurate.
• Operate revenue producing facilities so that the appropriate revenue is received for services rendered and goods sold.
• Aid in personnel management as delegated by the supervisor so that employee, park and departmental objectives are met.
• Keep records as required by the supervisor so that an accounting record is kept to aid park operations.
• Answer questions and disseminate information so that park customers are informed of the rules, fees, policies, and recreational opportunities.
• Perform custodial duties so that the park office and surrounding area is neat, clean, safe, and available for the enjoyment of park visitors and staff.
  
  

Minimum Qualifications

• Knowledge of customer service practices and principles sufficient to represent the department in a courteous, friendly, helpful, and professional manner in person and over the phone.
• Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.
• Knowledge of Word processing, typing or keyboarding skills sufficient to type narrative and numerical documents efficiently with proper grammar and spelling.
• Mathematics skills sufficient to calculate, review, and reconcile data and balance accounts.
• Customer service and communication skills to provide information to the public and other employees effectively and courteously in person and by phone calls and email.
• File management skills sufficient to ensure document retrieval in an efficient and accurate manner.
• Skill in using record keeping systems sufficient to maintain administrative and fiscal data and to prepare reports.
• Basic data entry ability and database management/spreadsheet software skills to record budget data and maintain accurate budget records and reports.
• Ability to communicate sufficient to clearly understand and be understood in person, in writing, and via phone interactions with customers.
  
  

Preferred Qualifications

• One (1) year of customer service experience.
• One (1) year general office experience performing mail merging, database management, project management, administrator for online database; creating, issuing, and processing permits; creating purchase orders, processing paperwork for items such as fleet, purchasing cards, expense reports; creating and editing reports that included graphs and tables, etc.
• Experience using Microsoft Office Suite such as Excel, Word and Access software to compile, manipulate, store and retrieve data.
• Experience in accounting, fiscal budgets, or accounting procedures and software.
• Experience retrieving, archiving, and converting documents and electronic materials of different formats.
  
  

Additional Requirements

This position requires an unrestricted Class D Driver's License with a clear driving record.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification
  
  

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Jen Westlund at Jen.Westlund@state.mn.us or 218-235-2521.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Becky Hotop at Becky.Hotop@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.