What are the responsibilities and job description for the Education and Employment Administrative Assistant - Office & Admin Specialist Sr /Full-time, Dayshift position at Minnesota Department of Veterans Affairs (MDVA)?
Working Title: Education and Employment Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota Department of Veterans Affairs
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides administrative support for the Minnesota Department of Veterans Affairs, Statewide Director, Education and Employment Division. This position will develop and implement office administrative procedures. This position will respond orally and in writing to a wide range of technical questions and will independently research, answer and/or appropriately refer. This position requires knowledge of terminology related to serving military veterans and their family members in an educational setting. This position requires knowledge of special software programs as may be determined by the Department of Veterans Affairs. The position requires the development of documents utilizing Microsoft Office, specifically Word, Excel, and PowerPoint. The position requires the gathering and compiling of statewide data for the Higher Education Veterans Programs (HEVP). This position will schedule meetings for the director and other HEVP employees. The position requires budget monitoring and budget recommendations and will manage purchasing of supplies for the statewide HEVP Director and Regional Coordinator offices. This position will provide work direction to other employees, students and volunteers.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
This position requires successful completion of the following:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Anjali Bajracharya at anjali.bajracharya@state.mn.us or 612-209-5031.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anjali Bajracharya at anjali.bajracharya@state.mn.us.
Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Anjali Bajracharya at anjali.bajracharya@state.mn.us. no later than the job posting closing date.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota Department of Veterans Affairs
- Job ID: 83470
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 01/22/2025
- Closing Date: 01/28/2025
- Hiring Agency/Seniority Unit: Veterans Affairs Dept / Veterans Affairs-AFSCME
- Division/Unit: Department of Veterans Affairs / Programs and Services
- Work Shift/Work Hours: Day Shift / 8:00am to 4:30pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Veterans Service Building, St. Paul
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides administrative support for the Minnesota Department of Veterans Affairs, Statewide Director, Education and Employment Division. This position will develop and implement office administrative procedures. This position will respond orally and in writing to a wide range of technical questions and will independently research, answer and/or appropriately refer. This position requires knowledge of terminology related to serving military veterans and their family members in an educational setting. This position requires knowledge of special software programs as may be determined by the Department of Veterans Affairs. The position requires the development of documents utilizing Microsoft Office, specifically Word, Excel, and PowerPoint. The position requires the gathering and compiling of statewide data for the Higher Education Veterans Programs (HEVP). This position will schedule meetings for the director and other HEVP employees. The position requires budget monitoring and budget recommendations and will manage purchasing of supplies for the statewide HEVP Director and Regional Coordinator offices. This position will provide work direction to other employees, students and volunteers.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
- Knowledge of communications sufficient to communicate effectively with internal and external customers.
- Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
- Knowledge of keyboarding/typing skills sufficient to perform skilled typing tasks with speed and accuracy.
- Knowledge of standard computer software programs (such as Microsoft Office) for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
- Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information such as contracts, grants, agreements, and other various documents.
- Knowledge of math sufficient to calculate totals, averages, and percentages of numbers and/or data.
- Knowledge of working with college and/or university administration.
- Experience with accounting/financial tracking systems/software.
- Experience developing and executing inter-governmental agreements such as Joint Powers Agreements, Cooperation Agreements, Systems Access Requests, etc.
This position requires successful completion of the following:
- Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s).
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Anjali Bajracharya at anjali.bajracharya@state.mn.us or 612-209-5031.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anjali Bajracharya at anjali.bajracharya@state.mn.us.
Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Anjali Bajracharya at anjali.bajracharya@state.mn.us. no later than the job posting closing date.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $45,727 - $61,909
