What are the responsibilities and job description for the Office Manager - Summer Day Camp position at Minnesota Jewish Community Center?
Description
About the Opportunity
The Camp Office Manager is an exciting position for a highly organized, creative and kid-friendly person who is excited about working behind the scenes to make summer camp great! The Office Manager will be responsible for overseeing the camp office and administrative functions during pre-camp set up and throughout the summer season. The Office Manager will support the camp staff as an organized administrative lead with tasks including managing attendance, managing supply ordering and inventory, communicating with outside vendors and other logistical tasks. The Office Manager can expect to communicate with camp families, work closely with the Camp Director and Program Director, and lead the team with respect to administrative tasks.
ESSENTIAL FUNCTIONS
- Responsible for being conscious of and protecting the health, safety, and welfare of all campers in any area or programs at camp.
- As part of the camp seasonal leadership team, serve as a role model and leader in the camp community
- Responsible for managing camp communications i.e. weekly camp newsletter, pre-session informational emails, field trip / special event details, etc.
- Keeping inventory of food, drinks, paper products, office supplies, program supplies, maintenance supplies, etc. Developing all shopping lists for program supplies, maintenance supplies and food. Shopping / or ordering will be done 1-2 days during the week.
- Managing camp files in our online camp management system, CampMinder.
- Responsible for miscellaneous office work including answering phones and emails, printing documents, etc.
- Other tasks and duties as assigned to ensure the ongoing smooth operation of Camp during the summer months.
Requirements
Minimum Qualifications
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to verbally communicate with others. In the work setting, this is primarily an active role, which requires the employee to move around regularly. Additional physical requirements include lifting and moving items up to 25 lbs., standing, crouching, reaching. This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee in this position. Activities, duties, and responsibilities may change at any time with or without notice. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Work Environment
The work environment will include regular interruptions, including children, parents, and staff moving through the area.
