Office and Administrative Specialist

At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation,

economic development, and a sustainable quality of life. Apply with us and find your path.

Working Title: Park and Trails Area Office Administrator
Job Class: Office and Administrative Specialist, Intermediate

Agency: Minnesota Department of Natural Resources

Job ID: 70314
Location: Two Harbors
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 10/12/2023
Closing Date: 11/01/2023
Hiring Agency/Seniority Unit: Department of Natural Resources
Division/Unit: Park and Trails Region 2
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: Yes (Meetings and Training)
Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,184 / annually
Classified Status: Classified
Bargaining Unit / Union: 206 - Clerical/AFSCME
Work Area: Two Harbors Area
FLSA Status: Non-Exempt
Telework Eligible: No
Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans

The work you’ll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better

Minnesota.

Job Summary

The DNR is seeking to fill a permanent, full-time Office and Administrative Specialist Intermediate position. Days of work are

Monday through Friday, from 8:00 a.m. to 4:30 p.m.

This position provides critical office and business management functions to include administrative and clerical services and

complex fiscal functions for the Two Harbors Area Parks & Trails Office. This position monitors and assists in the management

of a variety of budgets, State Grant in Aid Programs, and Divisional Parks and Trails Operations. As a lead worker this position

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provides technical advice and work guidance to other area staff.

This position also assists with the management of receptionist and clerical duties, shared office equipment technical support,

building coordination efforts and resource responsibility for the Two Harbors Co-located Building.

Responsibilities include but are not limited to:

Manage all budget and fiscal activities including purchases, revenue collection, employee business expenses,

and state credit card purchases for the Two Harbors Parks & Trails/North Shore Area Operations.

Perform a variety of fiscal & budgetary duties.

Prepare and process all Grant-In-Aid agreements for Parks & Trails/North Shore Area Operations so that all

Snowmobile. ATV, & Cross-Country Ski grants are properly encumbered, processed accurately, and paid in a

timely manner.

Perform a variety of administrative assistant/office manager duties for the Parks & Trails Two Harbors/North

Shore Area Operation and for the Two Harbors Co-located Office, so that all office functions are carried out in an

efficient manner, and handle correspondence of the Area office between the public, NE Region, Central Office,

other regions, and other divisions and agencies so all business and communication obligations are met.

To serve as lead worker for Area Parks & Trails staff so that the area Trails office is kept current on program

changes, training and updates and operate in a compliance with all policies and procedures.

Continually expand knowledge and understanding of policies, procedures and new techniques and equipment

that will aid in improving efficiency and employee development.

Minimum Qualifications

Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.

Mathematics skills sufficient to calculate, review, and reconcile data and balance accounts.

Word processing, typing or keyboarding skills sufficient to type narrative and numerical documents efficiently with

proper grammar and spelling.

Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and

completeness of written materials.

Basic data entry ability and database management/spreadsheet software skills to record budget data and

maintain accurate budget records and reports.

Customer service and communication skills to provide information to the public and other employees effectively

and courteously in person, by phone calls, and email.

File management skills sufficient to ensure document retrieval in an efficient and accurate manner.

Skill in using record keeping systems sufficient to maintain administrative and fiscal data and to prepare reports.

Knowledge of general office equipment and procedures such as basic math, typing, data entry and related

functions.

Preferred Qualifications

Two years of clerical experience providing a variety of office services for staff.

Experience using Microsoft Office Suite such as Excel, Word, and ADOBE software to compile, manipulate,

store, and retrieve data.

Knowledge of State of Minnesota or/and Department of Natural Resources programs, policies, and systems.

Experience in accounting, fiscal budgets, or state accounting procedures and software.

Experience retrieving, archiving, and converting documents and electronic materials of different formats.

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Organizational skills sufficient to prioritize a diverse workload and adjust to changing priorities.

Knowledge of the State Wide Integrated Financial Tool (SWIFT).

Additional Requirements

This position requires an unrestricted Class D Driver’s license with a clear driving record.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with

or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and

to complete the required employment eligibility verification form upon hire.

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The

background check may consist of the following components:

Conflict of Interest Review

Criminal History Check

Education Verification

Employment Reference / Records Check

License / Certification Verification

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at

-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov

/careers.

If you have questions about the position, contact Kevin Johnson at kevin.g.johnson@state.mn.us or 218-834-1431.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please

contact the ADA Coordinator at ADA.DNR@state.mn.us.To receive consideration as a Connect 700 Program applicant, apply

online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Ashley Luecken at

ashley.luecken@state.mn.us.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The

varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people

of Minnesota.

A recent engagement survey of State of Minnesota employees found:

% of employees understand how their work helps achieve their agency’s mission

% of employees feel trusted to do their jobs

% of employees feel equipped to look at situations from other cultural perspectives when doing their job

% of employees report flexibility in their work schedule

Comprehensive Benefits

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Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being,

professional development, and work/life harmony. As an employee, your benefits may include:

Public pension plan

Training and professional development

Paid vacation and sick leave

paid holidays each year

Paid parental leave

Low-cost medical and dental coverage

Prescription drug coverage

Vision coverage

Wellness programs and resources

Employer paid life insurance

Short-term and long-term disability

Health care spending and savings accounts

Dependent care spending account

Tax-deferred compensation

Employee Assistance Program (EAP)

Tuition reimbursement

Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability,
union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota

recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with

disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability

who needs assistance or cannot access the online job application system, please contact the job information line at

-259-3637 or email careers@state.mn.us and indicate what assistance is needed.

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