Accounting Technician

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Working Title:

Institution:

Bargaining Unit / Union:

City:

FLSA:

Full Time / Part Time:

Employment Condition:

Salary Range:

Working Title:

Student Payroll & Travel Coordinator

Classification Title of Vacancy:

Accounting Technician

Institution:

Minnesota State University Moorhead

City:

Moorhead, MN

Bargaining Unit / Union:

207: Technical - AFSCME Council No. 5

Full-time / Part-time:

Full-time

Employment Condition:

Classified - Unlimited

Salary Range:

The wage range for this position is $22.57 - $31.89 per hour.

Job Description:

The Accounting Technician directs the operations of the student payroll process for Minnesota State University Moorhead. This position provides the technical and paraprofessional accounting services necessary for the efficient operation of the student payroll process at Minnesota State University Moorhead, in conjunction with the Minnesota State Office of the Chancellor and in accordance with federal and state regulations. This position acts as the Travel/Business Expense Coordinator for Minnesota State University Moorhead, including the administration and consultation with employees and students regarding travel/business expense policies. This includes interpreting and explaining policies, procedures and processes to university administrators, faculty, staff and students. This position also reviews, approves, processes and audits all submitted paperwork to ensure it complies with federal, state, Minnesota State, University and bargaining union guidelines.

RESPONSIBILITIES:

Responsibility 1:

Direct the payroll operations for approximately 700 student employees so that paychecks are generated, accurate records are maintained, and federal, state, and FICA regulations are enforced. Complete and maintain ISRS Student Payroll screens related to the unique student payroll requirements of the university. Ensure that student payroll work authorization forms and screens have been completed correctly, update authorizations as requested by supervisors and that information is entered in a timely manner. Process and submit garnishments, and other types of income withholding as required by court order or by federal or state direction. Audit student payroll authorizations to ensure employees meeting registration requirements, financial aid maximum earning restrictions, and expended authorizations. Verify student status and authorize distribution of student work-study allocation and expenditure budgets for campus departments and organizations. Provide technical advice and training to administrators and the Financial Aid Office on the status or need for adjustments in payroll allocations. Provide authorized payroll information to potential employers and lenders in compliance with Federal Educational Rights and Privacy Act (FERPA) guidelines. Coordinate and assist in the sharing of information and in the resolution of student payroll problems.

Priority: Essential

Percentage of Time: 40%

Responsibility 2:

Create, compile and maintain student payroll records and accounting reports in compliance with directives from accounting areas, federal agencies and state agencies. Reconcile student payroll data and post student payroll expenses to the ISRS accounting module. Run reports with the ISRS accounting system to verify data and keep necessary records. Prepare and distribute budget and spending information for campus administrators and departmental areas. Administer and supervise the completion of forms necessary for student payroll. Process appropriate forms for non-resident alien student employees. Design and furnish forms, technical advice and training to campus departments regarding FICA information, I-9 information and requirements, W-4 information and requirements, changes to IRS regulations, and other issues that affect student employment. Disburse information through the use of various media platforms. Conduct individual training and group workshops.

Priority: Essential

Percentage of Time: 10%

Responsibility 3:

This position serves as the centralized Travel Coordinator for the university and the point of contact for all travel/business expenses. Provide expert advice and council to all levels of the organization (i.e. administrators, directors, faculty, staff and students) regarding federal, state, Minnesota State and university policies for travel and business expenses. Review, approve, and audit all administration/ faculty/staff/student travel advances and settlements, reimbursements, and business expenses so that university policies, union contracts, state and federal regulations are followed, and prompt and accurate payments are made through SEMA4 and Workday. Review and recommend policy changes to university travel and business expenses. Regularly update and maintain the website to ensure all information is up to date and clearly communicated to all personnel. Coordinate updates with university personnel.

Priority: Essential

Percentage of Time: 30%

Responsibility 4:

This position will serve as the lead process coordinator for all university business expense/travel reimbursements in SEMA4 and Workday to ensure payments follow all federal, state, Minnesota State, university and union contract policies. Determine if SEMA4 corrections need to be entered. Ensure accounting entries are accurately entered and audited. Resolve any accounting transfers that need to be completed so that transactions post accurately.

Priority: Essential

Percentage of Time: 10%

Responsibility 5:

Act as Student Travel/Study Abroad coordinator for Business Services. Meet with the Global Studies department, faculty, staff and students to discuss policies, procedures and documentation needed in order to travel abroad.

Priority: Essential

Percentage of Time: 5%

Responsibility 6:

Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Priority: Essential

Percentage of Time: 5%

Minimum Qualifications:

Preferred Qualifications:

Work Shift (Hours / Days of work):

8:00 am - 4:30 pm CST / Monday - Friday

Telework (Yes/No):

No

About:

MSU Moorhead is an inclusive university that pushes you to forge your own path. We embrace diversity of ideas and people with our core values of grit, humility and heart. Professors and peers will inspire you to blaze your own trail, supporting you every step of the way.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

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