What are the responsibilities and job description for the Due Process Clerk - Special Education position at Minnesota Transitions Charter School?

Position Type :

Secretarial / Clerical / Special Education Due Process Clerk

Date Posted : 2 / 19 / 2025

Location : Central Office

Date Available : 03 / 17 / 2025

POSITION : SPECIAL EDUCATION DUE PROCESS CLERK - (FTE 1.0)

LOCATION : DISTRICT OFFICE

REPORTS TO : DIRECTOR OF SPECIAL EDUCATION

Description : The Special Education Due Process Clerk will maintain accurate and up-to-date files (computer and hard copy) for all special education students, review incoming records for completeness, and prepare inactive files for archival.

Job Summary :

Process incoming special education records for case manager use, copy and disseminate the following as requested by certified staff

Notices for team meetings for purposes of evaluation / re-evaluation planning meetings, evaluation / re-evaluation results meetings, intake IEP meetings and annual IEP meetings

Evaluation and re-evaluation reports

Notices of proposed Special Education Services

IEP's and other appropriate due process information

Track monitor and complete necessary paperwork for third party billing

Monitor each cumulative record for legally required contents

Track receipt of parental consent for programming, services and evaluation in each student file regularly

Assist with maintaining current program special education student database

Handle requests from other agencies or schools for special education student records

Demonstrate excellent judgment and decision making skills regarding responses for requests for information and determining whether additional consultation or records are appropriate

Compile and send various physical and electronic materials such as letters, reports, record requests, etc.

Complete Uniform Tuition Acknowledgements

Mail to district upon enrollment (within 30 days)

File copies of sent and signed Uniform Tuition Acknowledgments

Communicate with staff in other districts regarding acknowledgements, residency and documentation

Track completion and receipt of acknowledgments

Track, calculate and enter Special Education hours in Skyward in collaboration with school and district-wide MARSS reporting staff

Maintain program and office supplies for the Special Education department

Assist parents and students with problems and concerns when appropriate

Assist with MARSS reporting and Third Party Billing related tasks as requested

Manage requisition, purchasing and receiving process as directed by Director of Special Education

Other job related duties as assigned

Qualifications :

Associate's degree or equivalent work experience in a support role position

Excellent attention to detail and proficient in multi-tasking

Quick learner who is willing to learn on the job

Ability to work with a wide variety of people in a calm, patient, understanding, creative, flexible, student-centered environment

Good human relation skills, team player and professional demeanor

Ability to communicate effectively both orally and in writing

Proficient with basic computer programs including but not limited to Microsoft Office products

Ability to maintain confidentiality of student information at all times.

The duties of this position may change from time to time. MTS reserves the right to add or delete duties and responsibilities at the discretion of MTS and its Directors. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Hours : M-F, school hours

Salary : $27.00 - 30.00 / hr

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms, climb steps, stoop, kneel, or crouch. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Non-discrimination Notice :

Minnesota Transitions Charter School does not discriminate in employment or in any of its programs and activities on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, membership or activity in a local human rights commission, disability, sexual orientation, age or genetic information.

Salary : $27 - $30

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