What are the responsibilities and job description for the Office Specialist III, PCA Assessments position at Minnesota Visiting Nurse Agency?
SUMMARY : We are currently seeking an Office Specialist III to join our PCA Assessments team. This full-time role will primarily work on-site (SHIFT : Days).
Purpose of this position :
Under general supervision, an employee in this class performs work in a senior-level office support capacity that involves the application of significant and technical skill to the preparation of specialized office documents, use of computerized information systems, forms processing, and public service contact
RESPONSIBILITIES :
Prepares, files, retrieves, and maintains records and documents from departmental filing systems; develops forms and / or assists with revision; maintains supplies, office equipment, and inventory
Collects, evaluates, screens, relays, and responds to a broad range of requests for information; explains a variety of requirements, policies, and procedures regarding services to public and staff
Processes and verifies complex information and calculations on forms, documents, and requisitions; assists with preparation of financial reports and budgets
Inputs, retrieves, and modifies information and data stored in computerized systems, e.g. PeopleSoft; assists other users with problems associated with computerized systems and programs; generates reports using computer software
Records and updates information (including complex financial data) on a variety of forms, logs, journals, and ledgers
Writes, prepares, and proofreads original correspondence, specialized reports, lists, tables, and other specialized departmental documents, e.g. meeting minutes
Performs special project activities
Assigns and directs daily activities of coworkers; reviews quality and quantity of work of coworkers; resolves problems or issues regarding scheduling and work priorities; monitors work progress
Performs other duties as assigned
QUALIFICATIONS : / Minimum Qualifications : /
Two years of office clerical experience
Two years approved education
An approved equivalent combination of education and experience
Some positions require experience and / or education related to the position
Knowledge / Skills / Abilities : /
Demonstrated proficiency in MS Office (Word, Excel, Power Point, Outlook)
Some positions may require knowledge of medical terminology
Demonstrated strong customer service skills
Self-motivated and strong initiative to learn
Excellent organization skills and ability to prioritize
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