What are the responsibilities and job description for the Office Specialist Principal, HIM Operations position at Minnesota Visiting Nurse Agency?
SUMMARY : We are currently seeking an Office Specialist Principal to join our HIM Operations team. This full-time role willprimarily work Hybrid (SHIFT : day and every 3rd weekend,one major, one minor holiday plus rotating MLK day every 3 years).
Purpose of this position :
Under limited supervision, performs work involving the application of technical expertise and independent judgment to the preparation of specialized departmental documents, the use of computerized information systems, public service contact, and administrative support
RESPONSIBILITIES :
Collect, evaluate, screen, relay, and respond to a broad range of requests for information from the public and other staff representing different levels of the organization; explain a variety of requirements, policies, and procedures regarding services; write and revise rules, procedures, and manuals related to departmental policies; analyze, resolve, and notify people of action taken regarding difficult problems and concerns
Process and verify complex information and calculations on forms, documents, and requisitions; assist with preparation of financial reports and budgets; monitor and maintain day-to-day departmental budget transactions; process complex and fiscally sensitive transactions involving department- and county-wide operations
Input, retrieve, and modify information and data stored in computerized systems; assist other users with problems associated with computerized systems and programs; generate reports using computer software; train and / or coordinate training of users on the use of computerized systems and programs
Write, prepare, and proofread original correspondence, specialized reports, lists, tables, and other specialized departmental documents
Work in multiple computer systems / programs and transfer data accurately
Develop and maintain schedules and address staffing plans and needs
Timecard and payroll assistance as delegated
Maintain the integrity of the patient record by managing the Master Patient Index (MPI), reviewing duplicate patients, verifying deceased patients and updating patient status, and monitoring various reports
Assist with chart correction requests including but not limited to contact moves, epic everywhere unlinking, and merging patient records
Provide on Call Coverage as needed for HIM after hours requests
Support HIM team with onsite training and complete health information tasks such as indexing and quality review
Complete transcription quality review and follow up as assigned
Other duties as assigned
QUALIFICATIONS :
Minimum Qualifications : /
High School diploma or equivalent
Three years of office clerical experience
An approved combination of education and experience
2 years post-secondary education preferred
Some positions require specific experience and / or education related to the position
Preferred Qualifications : /
General knowledge and experience in Health Information Management
Experience in Data Integrity
Experience using Epic HIM functionality
RHIT, RHIA
Leadership Knowledge / Skills / Abilities : /
Skilled in overseeing the efforts of individuals within the department
Ability to effectively involve department staff in the application of quality measurement and improvement tools
Skilled in fostering a positive workplace culture and building inclusive workplace teams
Demonstrated ability to quickly learn new technologies and systems and provide instruction on complex processes
Capable of assisting managers with decisions and activities
Effective use of all Windows-based applications such as Word, Excel and Power Point
Ability to appropriately prioritize and carry-out work
Title : Office Specialist Principal, HIM Operations
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