Office Coordinator

Minute Media is a global technology and content company specializing in sports and culture. Minute Media’s proprietary tech platform enables the creation, distribution and monetization of digital content experiences. They own and operate leading sports content brands, including Sports Illustrated, Sports Illustrated Swimsuit, The Players' Tribune, FanSided, Mental Floss and 90min, while also providing sports highlight rights through Minute Media’s most recent technology acquisition of STN Video. The company reaches 200M monthly users, powering 1,500 content creators and 400 distribution partners across 14 global markets in 10 languages. They also reach a robust print subscriber base through the publication of Sports Illustrated, Sports Illustrated Swim and Sports Illustrated Kids magazines.

Minute Media is looking for a detail-oriented Office Coordinator to manage the daily operations of our New York City office. In this role, you'll be at the heart of our office, helping to create a positive workplace culture while handling everything from day-to-day logistics to planning fun events. You’ll have the opportunity to collaborate across teams, support internal and external events, and ensure that our office is a place where everyone feels connected and welcomed.

As an Office Coordinator your responsibilities will include managing office reception, collaborating with IT, establishing and maintaining office policies and procedures, keeping supplies stocked and organized, and providing overall administrative support. This role calls for strong leadership and communication skills.

Responsibilities:

• Manage day-to-day office operations, ensuring a clean, organized, and fully functional workspace (for all NY spaces)
• Manage all aspects of ordering and inventory of office supplies, kitchen supplies, pantry & re-stocking
• Responsible for budget tracking of all office-related expenses
• Guest management/registration - greet and assist staff and visitors, serve as the point of contact for visitors, directing them appropriately and creating a welcoming environment
• Responsible for impactful in-office employee experience
• Manage incoming and outgoing mail and deliveries
• Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues
• Actively seek opportunities to improve office operations and strengthen workplace culture

Where you’ll be:

• Office is based in NYC
• Hybrid schedule: 3 days in-office per week

The expected salary range for this position is between $50,000 and $55,000. Actual pay will be determined based on skills, experience, and location. The benefits available for this position include flexible vacation policy, 15 paid holidays, paid parental leave, health insurance, 401(k) with company match.

• 1 years of experience in office administration, reception, or related roles
• Excel at problem-solving and staying composed under pressure
• Take initiative and work independently, managing tasks with minimal oversight ensuring smooth operations
• Professional, with excellent verbal and written communication skills
• Team player with strong interpersonal skills, supporting a collaborative office environment

Minute Media is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minute Media participates in E-Verify.

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