Clerk/Typist I (Part-Time/Limited-Benefited)

Job Description

Under the supervision of the Office Manager, provides responsible clerical support for the processing of inmates into and out of the jail and for a variety of inmate transactions. Retrieves criminal history, warrant and other information from, and enters warrant, court order, and other information into the LEIN system. Maintains inmate database information required to ensure the safety and security of inmates, officers, visitors, and staff. May serve in a customer service capacity by responding to incoming telephone calls or assisting with customer reception.

Essential Job Functions

The essential functions of this position include, but are not limited to, the following:

• Types letters, reports and memoranda from dictation equipment or other sources.
• Performs data entry from police reports and other documents.
• Files documents to the appropriate case, project, or other office files. Regularly retrieves and replaces files and documents, conducts file searches and performs various other tasks related to maintaining files.
• Operates a copying machine to reproduce files. Operates fax machines and other office equipment.
• Records basic information to paper or electronic files.
• May answer routine inquiries requiring general familiarity with Sheriff's Office operations and functions.
• Provides front counter assistance by answering routine questions of the public, to include the Adult Correctional facility.
• Assists other departmental personnel as needed by performing such tasks as filing, preparing mailings, or creating documents.
• Assists in processing quarterly sex offender registrations and updates addresses and other registry information as appropriate.
• Provides general support such as answering the telephone and taking messages, opening and routing the mail, stuffing envelopes and preparing labels and mailings, delivering files to other areas, and performing other clerical tasks.
• Accepts cash payment on behalf of the department for a variety of public services.
• Processes paperwork associated with inmates being housed in the Adult Correctional facility.
• Helps support an equitable, safe, diverse and inclusive workplace.
• Other duties as assigned.

Required Education, Training and Experience

High school diploma or equivalent is required. General office and computer experience preferred.

Additional Requirements and Information

Required Knowledge and Skills:

• Computer literacy and good working knowledge of word-processing and spreadsheet software.
• Excellent typing skills.
• Strong organizational and time management skills.
• Strong interpersonal skills.
• Working knowledge of Ottawa County Sheriff's Office policy and procedures.
• Flexibility and ability to multi-task due to continuous changes.

Physical Requirements:

Ability to access office files. Ability to enter and retrieve information from computer. May require sitting for prolonged periods of time. Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audio logical appliances, and devices to increase mobility.

Working Conditions:

Work is generally performed in an office environment.

Job Description

Under the supervision of the Office Manager, provides responsible clerical support for the processing of inmates into and out of the jail and for a variety of inmate transactions. Retrieves criminal history, warrant and other information from, and enters warrant, court order, and other information into the LEIN system. Maintains inmate database information required to ensure the safety and security of inmates, officers, visitors, and staff. May serve in a customer service capacity by responding to incoming telephone calls or assisting with customer reception.

Essential Job Functions

The essential functions of this position include, but are not limited to, the following:

• Types letters, reports and memoranda from dictation equipment or other sources.
• Performs data entry from police reports and other documents.
• Files documents to the appropriate case, project, or other office files. Regularly retrieves and replaces files and documents, conducts file searches and performs various other tasks related to maintaining files.
• Operates a copying machine to reproduce files. Operates fax machines and other office equipment.
• Records basic information to paper or electronic files.
• May answer routine inquiries requiring general familiarity with Sheriff's Office operations and functions.
• Provides front counter assistance by answering routine questions of the public, to include the Adult Correctional facility.
• Assists other departmental personnel as needed by performing such tasks as filing, preparing mailings, or creating documents.
• Assists in processing quarterly sex offender registrations and updates addresses and other registry information as appropriate.
• Provides general support such as answering the telephone and taking messages, opening and routing the mail, stuffing envelopes and preparing labels and mailings, delivering files to other areas, and performing other clerical tasks.
• Accepts cash payment on behalf of the department for a variety of public services.
• Processes paperwork associated with inmates being housed in the Adult Correctional facility.
• Helps support an equitable, safe, diverse and inclusive workplace.
• Other duties as assigned.

Required Education, Training and Experience

High school diploma or equivalent is required. General office and computer experience preferred.

Additional Requirements and Information

Required Knowledge and Skills:

• Computer literacy and good working knowledge of word-processing and spreadsheet software.
• Excellent typing skills.
• Strong organizational and time management skills.
• Strong interpersonal skills.
• Working knowledge of Ottawa County Sheriff's Office policy and procedures.
• Flexibility and ability to multi-task due to continuous changes.

Physical Requirements:

Ability to access office files. Ability to enter and retrieve information from computer. May require sitting for prolonged periods of time. Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audio logical appliances, and devices to increase mobility.

Working Conditions:

Work is generally performed in an office environment.

This position has limited benefits; only those required under law. Employees in this group do not receive benefits such as holiday pay, vacation, insurance (medical, dental, vision, life), bereavement, or any other benefit unless required by law.

The current Limited Benefit Group manual can be viewed here.

Click here to view the pay rates for Limited Benefit Group positions.