Office Administrator/Front Desk

About MIRA Safety:

MIRA Safety is committed to safeguarding lives with cutting-edge protective gear, from military-grade gas masks to advanced safety solutions for civilians, first responders, and tactical professionals. Our mission is to empower individuals and organizations with reliable, top-tier safety equipment, ensuring they are prepared for the unexpected.

As we continue to grow and expand our reach, we’re seeking passionate, creative, and driven individuals to join our team. If you’re excited about building a globally recognized brand that stands for trust, resilience, and safety, this is your chance to make a lasting impact.

Position Overview:

We are seeking a highly organized and detail-oriented Office Administrator/Front Desk to oversee daily office operations, administrative support, and cross-department coordination onsite. This contract role will ensure the smooth functioning of office activities, assist with financial and asset management, and act as a liaison between teams and leadership. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment.

What You’ll Do:

Office Administration & Operations:

• Manage office supplies inventory, placing orders as needed to ensure operational efficiency
• Assist with facility management, including receiving, verifying, and distributing packages
• Maintain both electronic and physical filing systems for easy access and organization
• Provide general administrative support to other departments as needed
• Answer and direct phone calls professionally, ensuring they reach the appropriate individuals
• Handle incoming and outgoing mail, packages, and deliveries
• Schedule appointments and manage calendars for key personnel
• Assist in the preparation of reports, data entry, copying, scanning, and other administrative tasks
  
  

Vendor & Asset Management:

• Handle vendor communications, support finance-related tasks, and ensure vendor-related documentation is up to date
• Oversee the tracking, organization, and maintenance of company assets
• Maintain accurate asset logs in Infoplus and Asset Tiger systems
• Ensure proper inventory management and asset documentation for accountability and compliance
  
  

Liaison Between Executive Team & Other Departments:

• Act as a liaison between the Executive Team and other departments to ensure seamless communication and project coordination
• Facilitate the flow of information between internal teams and senior leadership
• Assist in the prioritization of tasks and ensure alignment with company objectives
  
  

Event & Meeting Coordination:

• Assist in the planning and execution of company events, meetings, and team-building activities
• Coordinate logistics for internal and external events, including scheduling, catering, and venue arrangements
  
  

Who You Are:

• Proven experience in office administration, accounting assistance, or a similar role
• Strong organizational and time-management skills with the ability to multitask
• Excellent verbal and written communication skills
• Proficiency in Google Suite, Infoplus, and Asset Tiger
• Ability to work independently and collaboratively in a fast-paced environment
• High attention to detail and a proactive problem-solving approach
• Experience in vendor management and asset tracking is a plus
  
  

What We Offer:

• $20 per hour, 40 hours per week
  
  

Ready to help shape the future of safety? Apply now to join the MIRA Safety team and make a difference.

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