Administrative Assistant

Mirabella at ASU, not-for-profit Life Plan Community, is a truly unique retirement experience—an intergenerational community fueled by lifelong learning and collegiate energy. On the campus of Arizona State University, Mirabella at ASU puts residents in the heart of an urban oasis bursting with culture, life, learning, and excitement. Our campus offers residents delicious dining and a continuum of healthcare including Assisted Living, Memory Care and Skilled Nursing. We are currently seeking an experienced and compassionate Administrative Assistant to join our team at Mirabella ASU.

Apply today and learn why Mirabella at ASU has consistently been ranked as one of Greater Phoenix’s top senior living communities!

About the role:

Providing administrative support, ensuring seamless communication between departments, and creating a warm, welcoming environment for all community members.

Pay: $17.00 - $23.00 / hr DOE

What you’ll be doing:

• Assist residents, employees, and guests by directing inquiries to the appropriate department, providing information and assistance via phone, memo, fax, email, or in person, and maintaining resident files and updates.
• Maintain appointment and travel calendars for department Directors, process expense reports, order office supplies and equipment, assist with office equipment maintenance, work with vendors on repairs, and train or assist employees on office equipment use.
• Schedule and prepare department and community meetings, attend and record notes, assist with marketing events and open houses, move-in coordination, and incoming Sales inquiries.
• Coordinate and write items for the weekly and quarterly newsletters, format and draft letters for resident updates, prepare residents’ birthday cards for Administrative employee signatures, and oversee and stock the Mailroom publications rack and bulletin board.
• Facilitate and assist with company projects to ensure deadlines are met, track and update resident, event, and apartment information in databases, assist with fundraising efforts, and provide aid to each level of care with the move-in and admissions process by ensuring accommodations are ready and preparing necessary paperwork.

About you:

• Minimum of 3 years' experience in clerical office work, customer service, or a related field.
• Associate or bachelor’s degree in business administration or related field is preferred.
• Proficient computer skills, including Microsoft Office programs and other relevant business applications/software.

Working at Mirabella ASU, you’ll enjoy the following benefits:

• Robust benefit package with medical, dental, vision coverage
• Employee and Dependent Care Flexible Spending Account

• FREE public transportation passes
• Paid Life Insurance
• 401(k) with 4% match and an additional defined contribution retirement plan
• Generous PTO (paid time off) plan
• Voluntary Pet Insurance
• Free access to our on-site fitness center and pool
• On-site employee cafeteria with discounted meals
• Employee referral bonus program
• PayActiv (early wage access)
• Mirabella at ASU is directly located on the ASU-Tempe college campus which provide a highly attractive work location with nearby options for activities and dining venues
• Resident Annual Appreciation Bonus

Whether you feel like you'd be a great fit for this position or not, we highly encourage you to apply either way!

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