Accounts Payable Clerk

Position: Accounts Payable Clerk

Reports to: Director of Accounting

Status: Full Time, Non-Exempt

Hourly Rate: $19 - $24 (Based on Experience)

ESSENTIAL FUNCTIONS ? include and are not limited to:

• Consistently charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protects organization's value by keeping information confidential.
• Must be able to remain in a stationary position 90% of the time.
• Adhere to company policies and procedures 100% of the time.

RESPONSIBILITIES ? include and are not limited to:

• Maintains historical records by scanning and filing documents in a timely manner.
• Review all invoices for appropriate documentation and approval prior to payment.
• Sort and distribute incoming mail.
• Accurately process check requests.
• Accurately audit and process credit card bills.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Manage 1099 maintenance.
• Respond to all vendor inquiries in a timely manner.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing as needed.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist with other projects as needed.
• Disburses petty cash by recording entry; verifying documentation.
• Accomplishes accounting and organization mission by completing related results as needed.
• Report to work as scheduled with minimal absenteeism or tardiness.
• Attend job related training and informational seminars as requested.
• Perform other related duties as assigned.

QUALIFICATIONS ? include and are not limited to:

• Experience using MicroSoft Excel and Great Plains Software.
• Effective verbal and written communication skills.
• Possess strong organizational and time management skills.
• High school diploma or equivalent with some college preferred.

The list of requirements, duties and responsibilities is not exhaustive but is merely the most accurate list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change. (For example, emergencies, changes in personnel, workload or technical development.)