Proposal Support Specialist

Location:                          Hybrid (Hampton Roads area or Northern Virginia)

Clearance:                        N/A

About Us:  

Founded in 2008 and headquartered in Alexandria, Virginia, MirLogic Solutions Corporation is a small business with over 30 years of multidisciplinary IT experience and technical expertise. Our team delivers innovative IT solutions tailored to meet client challenges, drawing upon the significant experience of our highly skilled management and IT consultants.

MirLogic is committed to the success of our clients. We work collaboratively throughout the lifecycle of every project, ensuring a comprehensive understanding of client needs and providing effective, transformative solutions.

Our employees enjoy a robust benefits package, including medical, dental, paid time off, holiday pay, short- and long-term disability, life insurance, a 401K plan, and commuter expense reimbursement.

Position Overview

The Proposal Operations Specialist will support the MirLogic Proposal Team and senior leadership in achieving business development objectives through the timely and compliant submission of responses to federal Requests for Proposals (RFPs), Requests for Quotes (RFQs), and other related tasks. This role requires leveraging internal resources and publicly available databases to manage the proposal development process and support overall business development operations.

Key responsibilities include tracking opportunities through the company pipeline, analyzing solicitation requirements, and contributing to the development of compelling, compliant proposal content. The role requires a high level of organization, attention to detail, and excellent communication skills.

Duties and Responsibilities

• Proposal Analysis and Planning:
  • Analyze RFP/RFQ requirements for alignment with corporate business development goals.
  • Create comprehensive proposal outlines and templates based on solicitation analysis.
• Collaboration and Strategy Development:
  • Collaborate with senior leadership and proposal teams to gather business intelligence, craft technical and management approaches, and maintain records of decision-making processes.
  • Monitor federal RFQ/RFP tools and notify leadership of opportunity updates, such as modifications or amendments.
• Content Development:
  • Lead the development of assigned proposal sections, ensuring compliance with solicitation requirements and adherence to MirLogic’s standards.
  • Edit content for grammar, clarity, factual accuracy, and strategic alignment.
  • Assess existing content against narrative requirements and identify additional resources needed for completion.
  • Draft, edit, and revise original and third-party content to fulfill solicitation requirements.
• Compliance and Quality Assurance:
  • Conduct detailed compliance analyses to ensure proposal narratives meet solicitation requirements.
  • Provide feedback to authors to enhance compliance and overall quality.
• Documentation and Organization:
  • Organize and maintain proposal files in MirLogic’s SharePoint folder structure.
  • Assist the Proposal Team Lead in preparing and disseminating review packages and synthesizing post-review updates.
• Production Support:
  • Support all proposal production activities, including assembling materials, printing, and ensuring accuracy in the final product.

Qualifications

• Bachelor’s degree preferred.
• Strong experience in writing, editing, revising, and formatting multi-page documents for internal or external audiences.
• Exceptional time management and organizational skills with the ability to manage multiple projects under tight deadlines.
• Familiarity with centralized and distributed team environments.
• Experience with process improvement methodologies.
• Proficiency in conducting open research and analysis.

Experience Requirements

• Minimum of 2 years of relevant work experience.