Adult Ministry Administrative Assistant

Adult Ministry Administrative Assistant

Summary of Position

The Adult Ministry Administrative Assistant is responsible for systems and processes that support the administrative needs for the MISSION Adult Ministry. From hospitality/check-in, facilities, communications, and all Adult Ministry special events, the Adult Ministry Admin ensures the Adult Ministry team is supported to execute in their ministry areas successfully. 

Primary Responsibilities: 

• Oversee and maintain all systems and processes involved with the Adult Ministry groups, studies, and other Adult Ministry related events. This includes, but is not limited to the following: 
  • Managing all Adult Ministry facility requests, group and event registrations (including child care registration, if applicable) 
  • Creating, maintaining and following up on all Adult Ministry group, study, and event forms 
  • Managing the Adult Ministry process queues (in CCB) 
  • Manage and maintain Adult Ministry volunteer records
• Develop and manage systems that measures and tracks group/event attendance, volunteer growth and retention, and provides pertinent data to the Adult Ministry team 
• Follow up and respond to any church member/Adult Ministry volunteer requests, questions, and messages 
  • Respond to any messages or requests from church members or volunteers in relation to any of the Adult Ministry groups or events
  • Manage Adult Ministry process queues by following up and responding to  
  • Follow up and respond to any questions or messages received in the Adult Ministry queues (CCB) and or any other messages from church members or volunteers
• Project Management
  • Submit all team project and event requests through management system
  • Works directly with the Adult Ministry team to organize and keep track of event tasks and project management.
  • Supports logistics relating to ministry-wide special events, including managing all Adult Ministry event facility requests, registrations and forms, volunteer needs, etc. 
• Regularly connect with the Adult Ministry team to provide support and administrative needs. 
• Assist with special projects and events as needed (10% or less)
  
  

Desired Qualifications/Skills

• Highly administrative. Must be able to organize systems and processes from scratch and the ability to evaluate current systems for continual improvement.

• Strong computer skills, comfortable with technology and able to adapt to new resources, including Microsoft Word, Excel, etc. 
• Proficiency with Church Community Builder (CCB) system a plus
• Strong team player and a quick learner 
• Demonstrates the values of MISSION Community Church
• Prior Administrative Assistant experience preferred 
• Ability to work evenings on occasion (as needed based on Adult Ministry events) and work at All Staff church events, when needed