Medical Staff Coordinator

Medical Staff Coordinator

POSITION SUMMARY

Under the supervision of the Director of Medical, the Medical Staff Coordinator is responsible

for the credentialing and re-credentialing of all Medical and Professional staff members in a

timely manner and in accordance with all applicable state, federal and other regulatory

requirements. In addition, the Medical Staff Coordinator serves as a resource to the Medical

Staff committee coordination, credentialing activities and General Staff Meeting scheduling and

coordination.

The Medical Staff Coordinator has a responsibility to maintain good communications and a

positive environment, to encourage Medical Staff members to utilize Mission Community

Hospital as a partner in admitting and treating their patients.

MAJOR RESPONSIBILITIES

Coordination – 55%

• Processes, reviews, and analysis of Medical Staff applications and reappointments

applications to determine completeness and investigate further as needed.

• Coordinates and prioritizes medical staff activities for designated medical staff

departments and Committees

• Process requests for temporary privileges obtaining appropriate approvals and distributes

notices of temporary privileges granted

• Maintain and update the Medical Staff Database (MDStaff) as a result of the Governing

Boards actions. This also includes verification of current CA medical licensure, DEA

certificates, professional liability insurance and all other required certifications in

accordance with Medical Staff Rules and Regulations.

• Generates appropriate correspondence to keep physicians informed of their Medical Staff

Status. (Board approval letters following the Board of Directors meeting)

• Assure that Department Privilege Delineation forms reflect current practice and

regulation requirements.

• Manage requests for additional privileges, analyze those requests in terms of required

education criteria and obtain appropriate approvals.

• Provide staff support with the Medical Staff Credentials and Interdisciplinary Practice

Committees, which includes preparation of agendas, minutes, follow-up, credentials

summaries and reports for the Medical Executive Committee and Board of Directors.

• Assists with the coordination of the General Staff Meetings

• Improves professional growth and knowledge of the job to maintain efficiency and

effectiveness

• Complies with all hospital policies, accreditation agency standards, and federal

confidentiality requirements related to management of information, which includes

HIPAA compliance.Communication – 30%

• Completes Information Systems Data Sheet and forwards to the IS and Medical

Records Department (HIM)

• Forwards photo to Intake Department to complete Identification Badge for Medical

and Professional Staff

• Forwards Physician e-Record (EMR) Access forms to Information Systems

• Keeps Leadership and Nursing Administration informed of new physicians and

professional staff.

• Generates Medical Staff Rosters and distributes to Leadership and Nursing

Administration.

Miscellaneous/Other – 15%

• Generate dues notices.

• Assists with the collection of OPPE and Initial FPPE (Proctoring) process.

• Requests procedure listings from HIM as requested.

• Other duties as assigned.

QUALIFICATIONS

Required:

• 3 years of recent Medical Staff Services experience in an acute-care hospital setting.

• Ability to solve problems and work well under pressure

• Ability to work independently with little supervision

• Demonstrate ability to interact with a variety of healthcare professionals

• Basic knowledge of medical terminology

• Familiar with TJC Standards and Title 22 Regulations

• Strong written and verbal communication skills

• Ability to multi-task in fast-paced environment.

• 90-day period to obtain Fire Safety certification

• Two-week period to obtain TB screening on an annual basis

Preferred:

• Knowledge of Medical Staff Database (MDStaff) Word, Excel