Inventory Specialist

Job Title

This position is responsible for managing spare parts inventory and maintaining accurate records of purchasing and budget data for the department.

• Tracks maintenance budget, enters preventive maintenance and downtime into Mobile Frame for tracking, trending, and reporting purposes.
• Manages clerical duties for the maintenance department, including tracking and controlling components sent out for repair.
• Inventories part bins and spaces on a daily basis, orders parts when quantities are at minimum levels, and maintains inventory at established minimums.
• Orders parts as indicated by the 'parts usage form' and / or purchase orders, coordinating to avoid duplicate orders.
• Performs searches and discovers PO documents and transactions in case of invoicing or payment problems, working closely with Account Payable to resolve issues.
• Regularly checks competitor costs on like items to ensure best pricing.
• Conducts formal quarterly and annual inventories, participates in inventory audits.
• Ships and receives department parts as required.
• Maintains and updates an accurate MSDS catalog, department records, and other documents as directed.
• Responsible for removal of department hazardous waste such as used oil, solvent, and inks, having these items removed by a licensed hauler and ensuring proper manifests are completed and filed.
• Ensures all Contractors are Licensed, and files are maintained to work be completed.
• Conducts Physical Spare Parts Inventory on a Quarterly basis.
• Tags and Labels all inventory parts according to Work Instructions.
• Ensures paper flow of Maintenance computer programs / Maintenance work orders are completed and filed daily, and reports are printed weekly or as needed.

Requirements

High School diploma, GED or equivalent required. College Degree preferred. Minimum 1 year purchasing experience required, 2 years of stock and inventory control preferred.

Skills and Abilities