Human Resources/Payroll Specialist

Job Title: Human Resources/Payroll Specialist

Job Summary:

Mission Vista is a non-profit organization which provides supporting living and vocational services to empower adults with developmental disabilities to reach their full potential and lead fulfilling lives. We are committed to creating an environment in which individuals are treated with dignity and respect and believe all people have the right to make life choices, search for their dreams, and experience fully lived lives. At Mission Vista, we foster a community of inclusivity, respect, and support.

The Human Resources/Payroll Specialist supports Mission Vista by providing day-to-day payroll and Human Resources operations.

Job Level:

Professional level staff with no supervisory responsibilities. Reports to the Executive Director.

Job Category: Full-time, salaried.

Primary Duties and Responsibilities:

Payroll Processing:

• Manage wage garnishments and other legal deductions.
• Update employee information regarding pay changes and benefit elections.
• Maintain knowledge of current with federal, state and local payroll regulations.
• Provide guidance on payroll-related policies and procedures.
• Generate payroll reports.

Recruitment:

• Develop and prepare job postings.
• Review and screen applications and interview selected applicants for all staff positions.
• Make offers to selected staff candidates.
• Conduct background checks and references, ensure fingerprinting occurs with all new hires following all protocols per DDA requirements.
• Coordinate onboarding of new hires with appropriate training staff.

Benefits Administration:

• Manage employee benefits programs, including health insurance and retirement plans.
• Assist employees with benefits-related inquiries and issues.
• Manage benefits open enrollment activities.
• Ensure the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.

Leave Administration:

• Manage leaves processes, including FMLA, PFML and other types of leaves.
• Ensure accurate tracking and compliance with company policies and legal requirements.

Workers’ Compensation:

• Handle workers’ compensation as it relates to non-profit organizations.
• Work with outsourcing vendors to manage on-the-job injuries

Performance Management:

• Assist in the development, implementation and administration of the performance management program.

Other duties and projects assigned.

Required Knowledge and Behavioral Competencies:

• Demonstrated ability to effectively coordinate, prioritize, and delegate tasks.
• Strong analytical, problem-solving, and decision-making skills; demonstrated ability to effectively troubleshoot.
• Demonstrated ability to work independently and communicate effectively, as needed, and to confirm mutual understanding and alignment.
• Demonstrated ability to hold oneself and others accountability in decisions and daily work.
• Strong attention to detail.
• Excellent organizational, time management, and prioritization skills.
• Demonstrated enthusiastic, positive, and inspiring attitude.
• Open minded and inclusive mindset.
• Excellent verbal, written and interpersonal skills.
• Professional demeanor; demonstrated ability to remain cool under pressure.
• Demonstrated ability to maintain confidentiality including but not limited to health information protected by the Health Insurance Portability and Accountability Act (HIPAA).
• Ability to demonstrate a clear understanding and compliance with company and Department of Disability Association (DDA) policies, procedures and guidelines including Washington Administrative Code (WAC).

Required Technical Skills:

• Demonstrated proficiency with payroll software systems.
• Proficient in MS Office Suite software.
• Strong understanding of payroll principles and compliance requirements.
• Strong understanding of human resources practices and principles including recruitment/employment, leave management, benefits administration, workers’ compensation and employee relations.
• Ability to read, write, speak, and understand English.

Experience, Education, Licenses and Certifications:

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• At least two (2) years’ experience in payroll processing.

Work Environment and Physical Requirements:

This job requires the routine use of standard office equipment such as computers, phones, copy machines, and filing cabinets, with or without accommodation. The ability to lift up to 15 lbs., remain in a stationary position at least 50% of the time, occasionally move about inside the work environment, operate office productivity machinery (such as a computer), occasionally ascend/descend stairs, and constantly communicate and exchange accurate information is required with or without accommodation. Visual, verbal and audio acuity are required with or without accommodation.

Salary Range:$49,200 – $58,240 DOE

Benefits:

Health Benefits: medical, dental, vision & life insurance upon 60 days from date of hire.

Vacation: Paid vacation accrual of 2 weeks during the first year for use after 90 days of employment.

Holiday Pay: Paid holidays after 90 days of employment.

Mission Vista is an equal opportunity employer. We value diversity and encourage qualified candidates to apply regardless of their race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage all prospective candidates to think broadly about their backgrounds and apply if you have transferrable skills and qualifications which may come from personal interests, self-directed learning, community roles, and life experiences.

Job Type: Full-time

Pay: $49,200.00 - $58,240.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $49,200 - $58,240