Accountant (Part Time)

Description

POSITION SUMMARY:

Collaborates with the CEO and departmental staff to plan and assist with accounting activities.

Oversees and manages financial matters and investments, including generating, maintaining, and

reporting the financial activities of the association. Provides information as required by the YMCA

Finance Committee and auditors. Responsible for the daily financial activities. Ensures that grant

and contract invoicing is completed timely and accurately. Ensures effective financial controls and

systems of the MS Gulf Coast YMCA. Ensures compliance with local and federal requirements and

supports accurate and timely financial reporting. Recommends related policies and ensures their

implementation. Maintains the necessary system of financial accounting, record keeping, and

reporting for adequate control, accountability, legal, and tax and audit purposes.

Requirements

ESSENTIAL FUNCTIONS:

• Review accounting system activities to ensure sound operations through accurate coding,
  
  

inputting, and payment of YMCA expenses, timely invoicing, and collection of grant and

contract payments, and timely importing of data from Daxko Operations into Accounting.

• Manage the monthly close process, including recurring and adjusting journal entries and
  
  

allocations, and support the reconciliation of personnel-based functions (benefits, taxes, etc.),

month-end reconciliations, and bank reconciliations to ensure that the prior month is ready to

close by no later than the 10th of the current month.

• Maintain the general ledger, business, and financial records of the Association in a timely,
  
  

accurate manner on a cash/accrual basis and in compliance with GAAP and grant funder

guidelines. Generates and maintains all financial records, including reserve, operating,

endowment, and capital funds.

• Prepare Association's monthly financial statements and forecasts by the 10th of the current
  
  

month for the previous month. Prepare other reports and analyses as required by the CEO

and/or other senior management.

• Prepare financial analysis and reports to assist the Association in strategic planning, debt
  
  

management, cost studies, etc.

• Support branches and departments with the creation of statistical and financial reporting
  
  

relevant to their needs.

• Schedule the annual audit and 990 so that it is completed by the end of May; prepare records
  
  

for the annual audit and assist auditors as requested/required. Files extension with the IRS

and the MS Secretary of State as needed to ensure compliance with IRS guidelines and the

Secretary of State.

• Prepare grant/contract-related financial reports and reconciles GL to grant/contract invoices.
  
  

Oversee the administration and reporting requirements of contracts and grants to ensure

compliance with all regulatory agencies- municipal, county, state and federal.

• Prepare and submit Y-USA Financial Data by Y-USA’s established deadline to ensure
  
  

compliance with Y-USA Membership Standards. Current Deadline for submission of Financial

Data (including 990) is June 15th.

• Prepare and submit annual renewal information to the MS Secretary of State to ensure
  
  

compliance with the charitable organization guidelines. Current Deadline is May 15th.

• Create, revise and implement approved YMCA Fiscal Policy and ensure adherence to all
  
  

supporting policies and procedures.

• Perform other duties as assigned.