Office Manager

Office Manager

Part Time

At-Will Employment

As Soon As Possible 

About Us: 

Mississippi Votes (MS Votes) is a 501(c)(3) nonprofit organization of intergenerational synergy centering and led by young people invested in the progression of Mississippi. We do this through our programming and outreach strategy that empowers young people, encourages civic engagement, and educates communities on voting rights through place-based, grassroots organizing. Our vision is to cultivate a transformative culture of civic engagement throughout the state of Mississippi.

Overview:

Mississippi Votes is seeking a dedicated and highly organized Office Manager to oversee and manage the day-to-day administrative functions of our offices. The Office Manager will coordinate office calendars, manage supplies, assist with facility maintenance, and provide essential support for office operations to ensure a productive and well-organized environment.

Key Responsibilities:

• Office Administration:
  • Manage office schedules and calendars, including coordinating events, meetings, and deadlines across departments and with external partners.
  • Oversee and maintain office supplies inventory and place orders as needed for all MS Votes offices.
  • Ensure the offices are stocked with necessary materials, such as paper, toner, and other essential items.
  • Coordinate office equipment maintenance and repairs as needed.
  • Manage communication systems (phone, internet) and troubleshoot any related issues.
• Facilities Management:
  • Ensure the office environment remains clean, safe, and organized.
  • Serve as the primary point of contact for office leases, maintenance, and vendor relationships.
  • Oversee shipping, receiving, and mail distribution.

• Staff Support:
  • Coordinate office-related travel arrangements, meetings, and retreats for staff.
  • Assist in onboarding new staff members, ensuring they have the necessary tools and resources.
  • Support internal communication by ensuring staff have access to essential office resources and meeting spaces.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Exceptional organizational and time management skills with a strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with calendar management software.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and take initiative.
• A commitment to the mission and values of Mississippi Votes.

Preferred Skills:

• Experience managing a team or office within a nonprofit environment.
• Familiarity with office equipment, facilities management, and vendor relations.
• Understanding of budgeting and office financial oversight.

Need to Have

• Exceptional organizational and project management abilities, and ideally experience with Asana.
• Strong written and verbal communication skills for a wide variety of stakeholders, including but not limited to: staff, board members, and partners.
• Demonstrated ability to build and maintain strategic partnerships.
• Ability to manage multiple projects

Position Details:

• Pay rate: $20/hour
• MS Votes offers a competitive benefits package covering 50% of employee medical, dental, and vision insurance premiums, and 100% of mental healthcare costs.
• Monthly Allowance: up to $80/monthly (Cell)
• Location: Jackson, MS 

Reports To:

Operations & Finance Director

How to Apply:

Apply on our Careers page at https://msvotes.bamboohr.com/careers

Mississippi Votes is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, marital or domestic partner status, or religious affiliation.

Young people, People of Color, Women, and LGBTQ folx are strongly encouraged to apply.

Salary : $20