Administrative Support Assistant - JCCC Personnel

Responsibilities - What you’ll do

Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations

Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication

Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures

Maintains fiscal records requiring limited knowledge of methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases

Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations

Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned.

Job Details - More reasons to love this position

Some positions are eligible for a shift differential of $173.34 semi-monthly, which is provided to employees with shifts that begin on or between 12:00pm (noon) and 5:00am, and who work at a 24/7 worksite (i.e. institution, transition center, supervision center, or command center), or whose work requires regular visits to these locations. If selected for interview, eligibility may be discussed at that time with the hiring manager.

The Department of Corrections is the only State agency that currently offers a guaranteed 1% pay increase for every two years of service up to 20 years.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

Summary
The Administrative Support Assistant - JCCC Personnel position requires a candidate with a strong foundation in computer skills, customer service, and administrative experience. The ideal candidate should possess excellent phone etiquette, computer literacy, and organizational skills. Premium skills such as office experience, data entry, and front desk management are highly valued for this role. Additionally, proficiency in Microsoft Office, proofreading, and event planning would be beneficial. The role may involve tasks related to communication, making strong communication skills essential. Overall, the successful candidate will play a key role in providing administrative support, managing office tasks efficiently, and contributing to the overall success of the team.

Qualifications
- Proficient in Microsoft Office suite, with advanced skills in Word, Excel, and PowerPoint
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Excellent communication skills, both written and verbal
- Experience in administrative support, including data entry and office management
- Customer service experience, with a focus on providing exceptional support
- Ability to maintain confidentiality and handle sensitive information with discretion

Job Type: Full-time

Pay: $37,872.24 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $37,872