What are the responsibilities and job description for the Lead Administrative Support Assistant position at Missouri Department of Corrections?
Responsibilities - What you’ll do
Serves as office manager directing a variety of support functions; plans/assigns/directs/coordinates the activities of a large office staff directly or through supervisors/exercises delegated authority in the selection/training/assignment/evaluation of employees
Performs independent functions; application of technical expertise/specialized program knowledge/ organizes/implements program activities/confers with management regarding program status and issues
Provides complex administrative assistance/represents the supervisor at staff or other meetings/ recognizes manager’s and staff priorities/schedules meetings/coordinates logistical arrangements for program, agency, inter-agency efforts
Oversees/ensures the accurate, timely preparation/review/posting/processing of a variety of fiscal, payroll, personnel, purchasing, and related documents
Recommends changes in operational policies/procedures for approval by supervisor/prepares and communicates instructions/directives regarding changes and clarification of policy/ensures policies and procedures are properly implemented in the unit/section supervised
Tracks/monitors assigned operating unit budgets/spending plans; researches and/or collects, assembles, and summarizes financial/statistical information; researches assigned issues/compiles pertinent program or fiscal information/prepares complex ad hoc reports/spreadsheets/databases
Composes/drafts correspondence involving the interpretation of agency rules/regulations/program responsibility and responds to inquiries from state officials/customers/vendors/the public regarding agency matters; investigates/recommends corrective action to resolve customer complaints
Exercises independence in decision making based on agency operations/policies/procedures; receives general supervision from an administrative supervisor who makes assignments based on desired objectives and reviews work for achievement of results and performs other related work as assigned.
Qualifications - All you need for success
Minimum Qualifications:
One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.
(Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.)
(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)
All requested documents MUST be received by the closing date listed.
Job Type: Full-time
Pay: $40,979.76 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $40,980
