What are the responsibilities and job description for the Paralegal position at Missouri State University?
Posting Details
Position Information
Position Title Paralegal
Work Location Springfield off campus employers
Department Legal Affairs and Compliance
HR Home Department 010400 LEGAL AFFAIRS AND COMPLIANCE
Pay Grade 17
Proposed Salary $24.04 - $29.81/hour
Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.
Appointment Type Full Time Regular
Exempt/Non-Exempt Non-Exempt
General Function
The Paralegal independently administers a wide variety of processes, maintains confidentiality of privileged communication and records, exercises discretion in communication, assures clarity and confidentiality of communication of incoming and outgoing information, maintains the General Counsel’s recordkeeping systems, provides information needed by the General Counsel, and serves as a liaison between internal and external constituencies and the General Counsel. The Paralegal serves as office manager for the Division of Legal Affairs & Compliance, purchasing supplies and equipment, managing day-to-day expenses, maintaining attorney schedules, handling routine administrative functions, and assuring an overall smooth operation of the office. The Paralegal prepares correspondence, documents and pleadings for attorney review. The Paralegal assists in the drafting of leases, contracts for the sale of real estate, contracts, releases, settlement agreements, donor agreements, affiliation agreements, license agreements, and board resolutions with attorney guidance. The Paralegal maintains the General Counsel’s contract management and file system. The Paralegal assists in obtaining and renewing service marks, trademarks, copyrights, ISBNs, and TTB permits. The Paralegal updates and tracks changes to the Policy Library.
Description Of Primary Duties
The Paralegal independently administers a wide variety of processes, maintains confidentiality of privileged communication and records, exercises discretion in communication, assures clarity and confidentiality of communication of incoming and outgoing information, maintains the General Counsel’s recordkeeping systems, provides information needed by the General Counsel, and serves as a liaison between internal and external constituencies and the General Counsel. The Paralegal serves as office manager for the Division of Legal Affairs & Compliance, purchasing supplies and equipment, managing day-to-day expenses, maintaining attorney schedules, handling routine administrative functions, and assuring an overall smooth operation of the office. The Paralegal prepares correspondence, documents and pleadings for attorney review. The Paralegal assists in the drafting of leases, contracts for the sale of real estate, contracts, releases, settlement agreements, donor agreements, affiliation agreements, license agreements, and board resolutions with attorney guidance. The Paralegal maintains the General Counsel’s contract management and file system. The Paralegal assists in obtaining and renewing service marks, trademarks, copyrights, ISBNs, and TTB permits. The Paralegal updates and tracks changes to the Policy Library.
Minimum Acceptable Qualifications
Education/Experience: A Bachelor’s degree and at least four (4) years of paralegal/legal assistant experience, or an Associate’s degree in paralegal studies (or the equivalent) and at least five (5) years of paralegal/legal experience, or a high school diploma and at least ten (10) years of paralegal/legal assistant experience are required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Skills: Keyboarding proficiency is required. Computer application skills (word processing, spreadsheet, file management) are required. Effective written and verbal communications skills are required. Paralegal skills are required; knowledge and understanding of legal processes and procedures are required. Demonstrated ability to deal successfully and accurately with complex, time-sensitive secretarial/administrative functions is required. Multi-tasking abilities and the ability to meet deadlines while remaining focused and composed are required are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: The position is primarily sedentary. The position requires frequent keyboarding.
Other: The scope of the position may require overtime and/or weekend work in order to prepare pleadings and legal documentation. Possession of a valid driver’s license is preferred.
Additional Qualifications
Link to Job Description http://www.missouristate.edu/human/jobdescriptions/21564.htm
Open Date 01/23/2025
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
The Division of Legal Affairs and Compliance will fill only one position, which will be either a Paralegal (Posting 20250013FTS) or an Executive Assistant IV (Posting 20250012FTS). Please apply to the position posting/s for which you wish to be considered. If you wish to be considered for both positions, you must submit an application for each posting.
Link to Executive Assistant IV posting 20250012FTS:
https://jobs.missouristate.edu/postings/79437
The first date of consideration will be 1/31/25, and review of applications will continue until the position is filled. If applicable, please attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable.
EO/AA and Diversity Statement
Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@missouristate.edu , 417-836-8506,, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, equity@missouristate.edu , 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number 20250013FTS
Quicklink for Posting https://jobs.missouristate.edu/postings/79434
Position Information
Position Title Paralegal
Work Location Springfield off campus employers
Department Legal Affairs and Compliance
HR Home Department 010400 LEGAL AFFAIRS AND COMPLIANCE
Pay Grade 17
Proposed Salary $24.04 - $29.81/hour
Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.
Appointment Type Full Time Regular
Exempt/Non-Exempt Non-Exempt
General Function
The Paralegal independently administers a wide variety of processes, maintains confidentiality of privileged communication and records, exercises discretion in communication, assures clarity and confidentiality of communication of incoming and outgoing information, maintains the General Counsel’s recordkeeping systems, provides information needed by the General Counsel, and serves as a liaison between internal and external constituencies and the General Counsel. The Paralegal serves as office manager for the Division of Legal Affairs & Compliance, purchasing supplies and equipment, managing day-to-day expenses, maintaining attorney schedules, handling routine administrative functions, and assuring an overall smooth operation of the office. The Paralegal prepares correspondence, documents and pleadings for attorney review. The Paralegal assists in the drafting of leases, contracts for the sale of real estate, contracts, releases, settlement agreements, donor agreements, affiliation agreements, license agreements, and board resolutions with attorney guidance. The Paralegal maintains the General Counsel’s contract management and file system. The Paralegal assists in obtaining and renewing service marks, trademarks, copyrights, ISBNs, and TTB permits. The Paralegal updates and tracks changes to the Policy Library.
Description Of Primary Duties
The Paralegal independently administers a wide variety of processes, maintains confidentiality of privileged communication and records, exercises discretion in communication, assures clarity and confidentiality of communication of incoming and outgoing information, maintains the General Counsel’s recordkeeping systems, provides information needed by the General Counsel, and serves as a liaison between internal and external constituencies and the General Counsel. The Paralegal serves as office manager for the Division of Legal Affairs & Compliance, purchasing supplies and equipment, managing day-to-day expenses, maintaining attorney schedules, handling routine administrative functions, and assuring an overall smooth operation of the office. The Paralegal prepares correspondence, documents and pleadings for attorney review. The Paralegal assists in the drafting of leases, contracts for the sale of real estate, contracts, releases, settlement agreements, donor agreements, affiliation agreements, license agreements, and board resolutions with attorney guidance. The Paralegal maintains the General Counsel’s contract management and file system. The Paralegal assists in obtaining and renewing service marks, trademarks, copyrights, ISBNs, and TTB permits. The Paralegal updates and tracks changes to the Policy Library.
Minimum Acceptable Qualifications
Education/Experience: A Bachelor’s degree and at least four (4) years of paralegal/legal assistant experience, or an Associate’s degree in paralegal studies (or the equivalent) and at least five (5) years of paralegal/legal experience, or a high school diploma and at least ten (10) years of paralegal/legal assistant experience are required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Skills: Keyboarding proficiency is required. Computer application skills (word processing, spreadsheet, file management) are required. Effective written and verbal communications skills are required. Paralegal skills are required; knowledge and understanding of legal processes and procedures are required. Demonstrated ability to deal successfully and accurately with complex, time-sensitive secretarial/administrative functions is required. Multi-tasking abilities and the ability to meet deadlines while remaining focused and composed are required are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: The position is primarily sedentary. The position requires frequent keyboarding.
Other: The scope of the position may require overtime and/or weekend work in order to prepare pleadings and legal documentation. Possession of a valid driver’s license is preferred.
Additional Qualifications
Link to Job Description http://www.missouristate.edu/human/jobdescriptions/21564.htm
Open Date 01/23/2025
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
The Division of Legal Affairs and Compliance will fill only one position, which will be either a Paralegal (Posting 20250013FTS) or an Executive Assistant IV (Posting 20250012FTS). Please apply to the position posting/s for which you wish to be considered. If you wish to be considered for both positions, you must submit an application for each posting.
Link to Executive Assistant IV posting 20250012FTS:
https://jobs.missouristate.edu/postings/79437
The first date of consideration will be 1/31/25, and review of applications will continue until the position is filled. If applicable, please attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable.
EO/AA and Diversity Statement
Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@missouristate.edu , 417-836-8506,, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, equity@missouristate.edu , 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number 20250013FTS
Quicklink for Posting https://jobs.missouristate.edu/postings/79434
Salary : $24 - $30
