Administrative Coordinator, Store Development & Construction

Store Development is seeking a qualified Administrative Coordinator to join our growing team.   The ideal candidate will be a hardworking, organized individual with excellent oral and written communication skills. This person should thrive in a deadline-driven environment that demands multitasking. The Administrative Coordinator will be responsible for various administrative tasks to support the Development and Construction team.    What you will do: Provide general administrative support for the Development and Construction team  Administrative Assistant to the Senior Vice President, Store Development, Mergers and Acquisitions  Strategically prepare department travel arrangements (air, hotel, and car) and trip agendas to maximize efficiency  Process the team’s incoming and outgoing mail and packages   Prepare meeting agendas, templates, reports and PowerPoint presentations for internal and external meetings  Work with direct team members, other MCW teams and consultants to complete and submit forms, applications, and check/payment requests Coordinate meetings, allocate resources, take meeting notes, and disseminate information to relevant personnel Code invoices, track project costs, and coordinate with team members for invoice approvals. Prepare monthly credit card expense reports. Coordination of construction camera fleet Assist with onboarding process and prepare onboarding materials for new team members. Maintain and update Standard Operating Procedures and work with team members to create new SOPs as needed. Manage the team’s files and ensure the documents are up to date  How you will shine: 2 years of experience in administrative coordination/office administration  Proficient in MS Office Suite  Experience interacting with multiple corporate stakeholders  Excellent writing skills with a high level of attention to detail  Excellent communication and interpersonal skills  Highly organized with the ability to manage multiple tasks, deliverables, and competing timelines  Hardworking and acts with a sense of urgency to accomplish key objectives  Willingness to travel as needed  Active notary status a plus