What are the responsibilities and job description for the Administrative Services Coordinator position at Mitchell Companies?
ADMINISTRTIAVE SUPPORT COODINATOR JOB DESCRIPTION
Job Summary:
Greet customers in a friendly manner and provide requested assistance to the sales and operations departments. Utilize strong accounting skills to assist with processing accounts payables and accounts receivables transactions. The fundamental purpose of this position is to offer a high-quality level of service that promotes the vision and purpose of Mitchell Distributing.
Starting Pay is $15/Hr.
Key Responsibilities:
- Answer telephone in a professional and friendly manner.
- Greet customers and visitors in a friendly and professional manner.
- Assist walk-in customers with product orders.
- Must become knowledgeable in operating our computers and software programs. Must become proficient with Microsoft Word, Microsoft Excel, PowerPoint, etc.
- Must be flexible to respond to spontaneous requests for information by management while working well under pressure.
- Will work with sales team on various tasks as time permits and develop a good working rapport with them.
- Accounts Receivable experience highly preferred.
- For a candidate without accounting or Accounts Receivable experience, must be able to learn.
- Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports.
- Post any AR payments.
- Maintain route and driver / salesperson information.
- Maintain customer master files to ensure all customers have current tax numbers and all other information is current and correct.
- Process customer tax notices and provide copies to the driver / salesman.
- Responsible for scheduling the conference room for meetings and make sure it is neat and clean prior to use by customers.
- Assign training to all employees and track that training.
Other Responsibilities:
- Assist Administrative Manager with various tasks.
- Order PPG.
- Order and maintain office supplies.
Requirements:
- Accounting experience highly preferred.
- Must be computer literate with strong skills in Microsoft Office including Word, Excel, and Outlook.
- Must have excellent critical thinking, problem solving, and customer service skills while working under pressure.
- Valid Driver’s License.
- Must possess the ability to operate at a high-quality level, office technology, telephone, fax machine, copier, tablets, and computers.
- Maintains a positive and productive relationship between the organization and our customers.
Salary : $15
