What are the responsibilities and job description for the Administrative Assistant position at Mitchell Management?
· Serve as a point of contact for family office, clients, vendors.
· Maintain paper and electronic filing systems, organize and update records and ensure easy access to and retrieval of information located on Microsoft SharePoint.
· Maintain contact database in Microsoft Outlook.
· Responsible for answering phones, responding to emails, and directing inquiries and correspondence to the CEO and COO.
· Scan and send invoices and other documents to accountants utilizing bill.com (Previous experience preferred, but also able to train on the program).
· Order office supplies and maintain office equipment.
· Support the coordination and execution of events and projects on and off-site when necessary.
· Run errands (business/personal) as needed and requested.
Required Skills:
· At least three years’ experience as an administrative assistant or in a similar position.
· Excellent communication and interpersonal skills.
· Excellent organizational and time-management skills, ability to prioritize tasks.
· Attention to detail and problem-solving skills.
· High degree of flexibility and resourcefulness.
· Ability to work independently or with minimal supervision and follow through on projects.
· Proficiency in MS Office 365 (Word, Excel, Outlook and SharePoint).
· Ability to maintain confidentiality and exercise discretion.
· Valid driver’s license and ability to pass background security screening.
Job Types: Full-time, Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Sarasota, FL 34236: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25
