Front Office Administrative Assistant

Job Overview
We are seeking a motivated and detail-oriented Front Office Assistant to join our team. This role is essential in ensuring the smooth operation of our front office, providing exceptional service to clients and supporting our staff with various administrative tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a friendly demeanor.

Responsibilities

1. Front Office

· Answer multi-line calls first

· Order office supplies and keep the area neat for easy accessibility.

· Put away office supplies in a timely manner as they come in

· Assist the Executive Director with miscellaneous tasks

· Respond to all messages from the answering machine

· Handle Opening/Closing Procedures

· Manage all visitor sign-ins/ outs

· Handle morning and afternoon carpool

· Cross train with the Admin Assistant Overton

2. Mitchell’s Place

· Make copies of employee paperwork and mail it to the correct DHR agency (CA/N forms, etc.)

· Point of contact for DHR/Health Dept

· Handle Staff Information Forms

· Enter new and remove old employees from Brightwheel & Schoolcast

· Maintain and upload documents into EHR as needed

· Manage Schoolcast alerts

· Handles facility/vendor needs (Facility Pro, pest control, air, etc.)

· Review info@mitchells-place.com emails weekly and address requests or forward them to the appropriate person

· Tour specific groups

3. Onboarding/Offboarding new employees at Mitchell's Place Overton

Experience

• Proven experience in an administrative or front office role is preferred.
• Familiarity with phone systems, billing systems and calendar management tools.
• Strong computer literacy, including proficiency in Microsoft Office Suite
• Excellent proofreading skills with attention to detail.
• Ability to multitask effectively in a fast-paced environment while maintaining professionalism.

We encourage candidates passionate about providing excellent customer service who thrive in a collaborative team environment to apply for this exciting opportunity.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 8.5 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $17