What are the responsibilities and job description for the Legal Assistant position at Mitchell Williams Selig Gates & Woodyard?
Legal Assistant
About Mitchell Williams:
Mitchell, Williams, Selig, Gates & Woodyard, P.L.L.C. is a corporate law firm built on integrity and trust, backed by a responsive team of attorneys and legal support staff. With offices in Little Rock, Rogers and Jonesboro, Arkansas and Austin, Texas, our attorneys and legal support staff work together across the firm, leveraging deep resources and experience to deliver exceptional service to our valued clients.
Our firm values define who we are. Since our founding in 1954, our firm remains strongly rooted in the values and tradition of excellence established by a firm founder H. Maurice Mitchell. Our attorneys and staff uphold these values by developing deep relationships with our clients and the communities we serve. We focus on delivering exceptional legal service to our clients which is supported by our positive and collaborative culture. We embrace diversity, equity and inclusion within the legal profession and in our larger communities.
Position Overview:
As a Legal Assistant at Mitchell Williams, you will play a crucial role in supporting our attorneys in their daily activities, contributing to the smooth functioning of legal operations within our vibrant and inclusive work culture. Your attention to detail, excellent organizational skills, and ability to thrive in a fast-paced environment will directly impact our firms continued success.
Benefits
- Competitive salary commensurate with experience.
- Generous employer contributions to benefits.
- Insurance benefits include health, dental, vision, short term disability, long term disability, health savings account (HSA) and many other insurance options.
- Retirement savings 401K and Roth options with a firm matching.
- Paid time off and holiday schedule, supporting work-life balance.
- Free on-site gym.
- Professional development opportunities and support for continuing education nurturing growth within a well established and continuously growing firm.
- Collaborative and inclusive work environment that values diversity, equity, inclusion and teamwork.
- Paid parking.
Job Responsibilities, include but are not limited to:
- Prepares a variety of supporting legal documents related to the attorneys' area of responsibility. The Assistant is responsible for proofreading and spell checking all documents.
- Performs a variety of clerical duties, including furnishing office supplies as needed.
- Maintains a log of appointments, activities and reports for attorneys, acting as receptionist, and making arrangements for travel, meetings, etc. as necessary.
- Transcribes dictation; revises and produces final correspondence.
- Maintains confidentiality in both assistant's office and attorneys' offices.
- Prepares and distributes daily timesheets for each attorney.
- Handle monthly proforma review and edits, forwarding monthly invoices to client.
- Photocopying correspondence, legal documents, and other material as required.
- Opens and maintains files for which attorneys are currently primary attorney. Becoming familiar with location of other files with which attorney is involved so that file copies of each document and/or letter can be directed to the appropriate person.
- Schedules conference rooms for client/office meetings as requested.
- Provides temporary clerical support for other attorneys when their assistants are absent and assisting with overflow work as necessary.
- Performs other duties as required
Qualification
- The equivalent of a high school education plus two or more years on-the-job legal experience.
- Excellent spelling and grammatical skills.
- Proficient in legal research tools.
- Proficient in Microsoft Office Suite and document management systems.
- Strong knowledge of legal terminology and procedures.
- Strong interpersonal communication skills.
- Excellent organizational ability with attention to detail.
- Ability to handle highly sensitive and confidential information in a professional manner.
- Professional demeanor and ability to interact effectively with clients and colleagues in a respectful manner.
- Capable of maintaining regular attendance.
- Strong time management, multitasking and prioritization skills.
- Ability to work independently with limited required direction and guidance on complex projects.
- Must meet all local health regulations, pass post-offer drug test, and pass post-employment physical exam, if required.
- Must be capable of performing the essential job functions of this position, with or without reasonable accommodations.
