Executive Assistant

Mitra Chem is a specialty chemicals innovator focused on solving 3 problems :   Speed - developing a proprietary machine learning advantage to significantly reduce the time to bring battery materials products from lab to market Iron-Rich Cathodes - an initial product focus on lithium-ion battery materials for mass electrification Scale - building US manufacturing capacity for Inflation Reduction Act compliance   We recently were awarded >

125M in grants from the Department of Energy and State of Michigan to develop our first domestic manufacturing asset. With teams across multiple offices in Asia and the USA, Mitra Chem is constantly looking for motivated team members across a variety of functions. Join our team and be part of the growing battery revolution   Seeking an Executive Assistant to support senior leadership by managing complex scheduling across the U.S. and Asia, coordinating international travel, handling expense management, and overseeing administrative tasks. The role requires collaboration with cross-functional teams while acting as a liaison with internal teams and external partners. Responsibilities also include organizing meetings, maintaining records, and ensuring confidentiality with a high level of professionalism.    Description Oversee complex scheduling across U.S. and Asia time zones for executives. Arrange international travel, including flights, hotels, and transportation for business trips. Manage business expenses and records of travel, ensuring accurate tracking and submission of timely expenses. Handle administrative / project tasks such as document preparation, meeting coordination, and action item follow-ups. Act as a liaison between executives, internal teams, and / or external partners to arrange meetings, book off-site events, manage schedules and provide assistance as tasked. Coordinate virtual and in-person meetings, preparing agendas, materials and preparation. Provide administrative support on a project basis as needed to executive staff.  Qualifications : 2 years of experience as an Executive Assistant in a fast-paced, tech-driven, VC, and / or like environment. Expertise in managing executives' calendars and international travel coordination. Strong skills in calendar management and international travel coordination. Proficient in Microsoft Office Suite, Google Workspace, and travel booking platforms. Excellent organizational and time management skills; adaptable to changing priorities. Strong communication skills for engaging with global teams. High professionalism, discretion, and confidentiality. Ability to make quick decisions with minimal direction. Fluent in English; knowledge of Mandarin or Korean is a plus.   Benefits : Competitive compensation package including company equity Comprehensive benefits including health, vision and dental insurance, Tax-free spending accounts, along with life and disability insurances 401k matching and savings programs Flexible time off with company holidays Free daily lunch and snacks   The following represents the expected range of compensation for this role : The estimated salary for this role is $90,000-$120,000 annually Additionally, this role is eligible to participate in a bonus and equity plan.   Mitra Chem is an equal opportunity employer and makes employment decisions on the basis of merit.  Company policy prohibits discrimination based on race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws.  We take steps to provide our employees, applicants, and others with whom we do business with an environment that is free of any form of discrimination and harassment (including harassment based on any of these characteristics).  Mitra Future Technologies, Inc. is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job applications procedures.  If you need assistance or accommodation due to a disability, please contact us at careers@mitrachem.com .   Powered by JazzHR

Salary : $90,000 - $120,000