Manager, Business Operations & Grants Management

Entrepreneurial Spirit, Rooted in Tradition. Mitsubishi Tanabe Pharma America, Inc. (MTPA) is a U.S. subsidiary of Mitsubishi Tanabe Pharma Corporation (MTPC) in Japan, which touts a storied reputation more than 300 years in the making. Our parent company - one of Japan’s most respected - is a research-driven pharmaceutical company that has tirelessly pursued medical breakthroughs with global reach. MTPC has discovered and produced several first-in-class medicines for serious diseases, including multiple sclerosis (MS), diabetes mellitus (DM), amyotrophic lateral sclerosis (ALS), and is currently developing medicines in Neurology in Parkinson’s (PD), Spinal Cord Injury (SCI), and in high unmet areas in Immunology and Oncology.

MTPA is rapidly expanding its operations across all functional areas. MTPA’s commitment to patients and their communities continues with a robust late-stage pipeline of investigational treatments for difficult-to-treat diseases and commercializing products with significant unmet medical needs in North American markets. In the United States, MTPA launched rare disease treatments including RADICAVA® (edaravone) injectables in 2017 and RADICAVA® (edaravone) oral suspension in 2022. The company handles research, clinical development, sales, marketing, medical affairs , supply chain, and business development functions. MTPA is dedicated to improving the treatment environment for those with debilitating diseases, researching on real-world evidence, and creating hope for all facing illness.

The Manager, Business Operations Grants Management, is responsible for the overall management of the grants and sponsorships program at Mitsubishi Tanabe Pharma America (MTPA). This role will also lead key compliance-driven operational initiatives to facilitate system, workflows and processes meeting transparency reporting requirements, projects, and activities for supporting the field operations. This incumbent will be the liaison between internal functions and external service providers to ensure operational success of business operations and transparency initiatives.

Responsibilities

External Funding

• Provides oversight and full lifecycle management of incoming grant, donations, sponsorship, exhibits and membership requests for MTPA disease areas of interest. This includes oversight of grant committee meetings, contracting, milestone tracking/payments, reconciliations, budget planning and audit readiness.
• Establish and oversee Grant Committees by developing structures, recruiting members, setting evaluation criteria, reviewing applications, ensuring compliance, monitoring funded projects, and collaborating with stakeholders for effective grant administration.
• Provides input into the ongoing enhancement of grant and sponsorship processes to ensure compliance with Mitsubishi Tanabe Pharma America policies, utilizing industry insights and benchmarking data.
• Creates and maintain grant status reports used for tracking, metrics and dashboards.
• Works with Finance to develop and track budgets and work with legal on contracting; participate in annual budget and forecasts.
• Manage and maintains data management systems that effectively support the review/approval process, archiving and maintenance of all grants programs.
• Provide training on grants management systems to new and existing team members.
• Communicates and exchanges complex information with internal contacts (e.g., Medical Affairs, Legal, Compliance, Patient Advocacy, etc.) and external applicants.
• Provide operational expertise and change management experience (e.g., communication, training) for new system implementations and enhancements.
• Create and revise policy, procedures, work instructions, and training guides for external funding processes and related systems and workflows.
  
  

Business Operations

• Manage & coordinate with third-party health care providers (HCPs) engagement processes, including but not limited to patient/social activator/caregiver and systems.
• In coordination with third-party service provider, conduct activities such as collection, remediation, sub-certifying, and reporting, to support the integrity, accuracy and completeness of data submitted for Federal and State Transparency Reporting.
• Partner with various functional areas (e. g., Commercial Operations, Medical Affairs Operations, IT, Marketing, Legal/Compliance) to provide direction related to the development of compliant technology solutions; identify ways to leverage technology for improved reporting and trending.
• Provide guidance on process and operational support to ensure compliant field operations.
• Identify and participate in implementation of strategies, tools, and resources resulting in continual operational improvements leading to efficiencies and high performance.
• Support operational projects with requirement gathering, status updates, communication cadence and project deliverables.
• Maintain documentation and daily administration of multiple operational systems.
• Identify best practices and industry trends and effectively implement for continual operational improvement.
• Lead and contribute to special projects as needed, including research, process improvements, strategic initiatives, and cross-functional collaborations to support organizational goals.
  
  

Qualifications

Relationship

Reporting:Reports directly to the Director, Business Operations and Transparency Reporting

Managerial:Individual contributor

Other:Frequent and timely communicate across functions and across entities.

Interact and manage external service providers.

• Bachelor’s Degree, required
• Preferably 3-5 years of relevant experience in life sciences including business operations, Medical Affairs, Accounting or Compliance
• Broad range of knowledge with hands-on experience with health care providers (HCP) and patient engagements, contracting and fair-market value (FMV), as well as grants, donations, sponsorships and exhibits, etc.
• Experience working with a grants management systems are required
• In-depth knowledge of how pharmaceutical and/or rare disease field operations function
• Strong working knowledge and practical application of applicable laws, rules and regulations of the pharmaceutical industry
• Knowledge of system, data structure, data relationships, data integrity and auditing requirements
• Excellent analytical, planning, and process development skills
• Strong organizational, problem solving and follow-up skills
• Hands-on knowledge and experience with operational systems preferred, such as ComplianceWire, SAP, Transparency Reporting system, MDM, MedPro, Veeva, HCP
• Engagement Systems, and grant systems, while managing the system’s third-party vendors
• Advanced working knowledge of Excel, PowerPoint, business process development and Microsoft 365 apps
• Ability to interpret, synthesize, and present qualitative/quantitative data derived from processes and operational systems
• Exceptional attention to detail
• Proactive, flexible, responsive and resourceful
• Strong interpersonal skills used to collaborate, communicate, and influence across all levels of the organization
  
  

Our Value Proposition

Enjoy the fast-moving, entrepreneurial spirit more typically found in a small biotech, complemented by the benefits of a global pharmaceutical/chemical conglomerate. At this time, Mitsubishi Tanabe Pharma America offers our employees unparalleled opportunities for career success coupled with a supportive level of employee benefits.

MTP provides a competitive benefits package inclusive of Medical and Dental health benefits, short-term and long-term disability plans, Company Paid and Supplemental Life insurance and additional voluntary benefits such as Critical Illness Insurance, Accident Insurance, Legal Plan, and ID Theft Protection. In addition, we provide a generous PTO policy based on tenure, commencing with 24 PTO days, pro-rated based on hire date.

The salary range for this position is $100,000 - $125,000. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered. This salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

This position is eligible to participate in our annual Short-Term Incentive (STI) program. Specific information about the plan including eligibility rules and target, will be furnished upon hire.