Assistant to Real Estate Developer (with Personal Assistant Responsibilities)

Overview:

We are seeking a proactive, resourceful, and detail-oriented Assistant to support our real estate development operations while also providing personal assistant services. This unique role combines professional administrative and project management support with personal assistance, helping streamline both business and personal tasks. The ideal candidate is highly organized, discreet, and comfortable managing diverse responsibilities in a fast-paced environment.

Key Responsibilities:

Professional Responsibilities:

• Provide administrative support, including managing schedules, emails, and correspondence.

• Coordinate with contractors, architects, vendors, and other stakeholders to ensure project milestones are met.

• Conduct market research and due diligence for potential real estate projects.

• Assist in managing project budgets, invoices, and financial documentation.

• Prepare reports, presentations, and project updates for internal and external stakeholders.

• Attend project meetings and site visits to document progress and relay updates.

• Maintain an organized filing system for all project-related materials.

• Track permits, zoning requirements, and compliance deadlines.

• Utilize project management tools such as Monday.com and AppFolio to track tasks, manage timelines, and ensure smooth workflows.

Personal Assistant Responsibilities:

• Manage the developer’s calendar, including personal appointments and travel arrangements.

• Handle errands, such as scheduling personal appointments, making reservations, and coordinating household tasks.

• Manage travel logistics, including booking flights, hotels, and transportation for both business and personal trips.

• Oversee household or personal vendor relationships (e.g., landscapers, maintenance services, etc.).

• Assist with family scheduling or personal events.

• Provide ad hoc support for any personal tasks as needed, ensuring smooth day-to-day operations.

Qualifications:

• Bachelor’s degree in business, real estate, or related field (preferred).

• 2 years of administrative, project management, or personal assistant experience.

• Excellent organizational and multitasking skills, with strong attention to detail.

• Proficient in Microsoft Office Suite, Monday.com, and AppFolio.

• Familiarity with real estate development, construction, or project finance.

• Discretion and confidentiality in managing personal and professional matters.

• Strong communication and interpersonal skills.

• Ability to adapt to changing priorities in a dynamic environment.

Compensation:

• Salary Range: $58,000–$68,000 annually (depending on experience).

• Benefits: Paid time off, casual work environment, and opportunities for growth within the company.