What are the responsibilities and job description for the Executive Assistant | Personal Assistant position at MK Search?
Our client is seeking a highly skilled Executive Assistant | Personal Assistant to support a wide array of business and personal operations. This role is ideal for someone who is highly organized, tech-savvy, thrives on managing complex schedules, coordinating events and projects, handling diverse tasks, and is committed to maintaining the confidentiality of this Executive.
Key Responsibilities:
- Financial Oversight: Manage and track bills, expenses, and investments; collaborate with financial advisors and CPAs to optimize financial strategies and ensure tax compliance.
- Scheduling & Organization: Maintain calendars, coordinate daily activities, and keep the family informed of key events. Assist with vacation planning, travel arrangements, and activity scheduling.
- Project Coordination: Oversee personal and business-related projects, including property management, construction initiatives, and event planning.
- Administrative Support: Track documents, respond to communications promptly and handle errands, including shopping, deliveries, and appointment scheduling.
- Technology & Tools: Implement software solutions to improve workflow, such as email management and website updates for businesses and foundations.
- Event Management: Assist with professional, charitable, and personal events, including planning, logistics, and gift purchasing.
- Property & Asset Management: Support home maintenance, vehicle tracking, and manage local help as needed, including travel to secondary properties.
- Child & Pet Care: Be comfortable assisting with children's schedules and activities and ensuring the care of pets and livestock.
Qualifications:
- Minimum of 10 years supporting a C-suite Executive.
- Proven ability to handle sensitive information with discretion and willingness to sign an NDA.
- Clean background check and valid driver's license with a good driving record.
- Flexible availability, including occasional travel and extended hours.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with accounting software like QuickBooks (training provided if needed).
- Strong communication skills with a proactive approach to problem-solving.
- Experience with project management and event coordination is a plus.
- Comfortable around children, animals, and flexible in diverse environments.
