What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at MMC Contractors?
Work hard, have fun!
At Cerris Systems (formerly MMC Contractors), we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we've got your growth in mind. We believe Cerris isn't just a great place to start your career - it's a great place to watch it advance for years to come.
Come build the extraordinary with us. Apply today.
Nature of Work
Provide administrative support services.
Essential Functions and Responsibilities
- May be responsible for managing company phone system and corresponding apps, including orders, replacements, assignments, and troubleshooting when necessary.
- Maintain digital filing system.
- Create and update files of various kinds; i.e., documents, spreadsheets, and databases.
- Maintain office phone directory.
- May be responsible for managing login setups, passwords, and password resets for employees.
- Ensure office equipment is in good working order, including troubleshooting and working with equipment vendors.
- Assist with meeting presentations and take minutes as needed.
- Ensure facilities are organized and orderly.
- May be responsible for ordering, tracking, and maintaining office supplies (including branded apparel, gifts, and staff uniforms.
- Plan and organize company events, fundraisers, community service opportunities, parties, etc. with assistance from administrative staff.
- May be responsible for managing vehicle fleet : orders, maintenance, repairs, recalls, vehicle assignments, Samsara software, registrations, gas cards, etc.
- May be responsible for managing / updating contractors' and business licenses.
- May be responsible for managing / tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
- Distribute credit card expense statements to personnel.
- Train staff (new hires and existing) on expense submission and coding.
- Prepare conference spaces for scheduled meetings, including ordering and setting up food, drinks, etc. as necessary.
- Close out kitchen / lunch areas daily and restock as needed.
- Compose and / or edit letters, memos, reports, procedures, etc., as required.
- Promote the company safety culture and safety awareness throughout the company, projects, or office.
- Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.
Essential Qualifications
Education
Experience
Decision Making
Physical Demands / Work Environment
Cerris and its subsidiary companies are an Equal Opportunity Employer-EEO / AA / M / F / D / V / VEVRAA
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