What are the responsibilities and job description for the Administration- Accounts Payable-FT position at MMClinic?
Job: Accounts Payable Clerk
Reports to: Director of Finance
GENERAL SUMMARY OF DUTIES:
We are seeking a detail-oriented and highly organized Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for processing invoices, managing vendor payments, and ensuring accurate financial records. This role requires strong attention to detail, time management skills, and the ability to work in a fast-paced environment.
ESSENTIAL FUNCTIONS:
Physical/Mental Demands: Work may require hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands, or sitting for extended periods.
Environmental/Working Conditions: Work is performed in an office environment. Involves frequent contact with physicians, management, and staff. Work may be stressful at times. Overtime hours may be required at times.
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.
This document is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified.
Reports to: Director of Finance
GENERAL SUMMARY OF DUTIES:
We are seeking a detail-oriented and highly organized Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for processing invoices, managing vendor payments, and ensuring accurate financial records. This role requires strong attention to detail, time management skills, and the ability to work in a fast-paced environment.
ESSENTIAL FUNCTIONS:
- Review, process, and verify invoices for accuracy, appropriate approvals, and compliance with company policies.
- Ensure timely and accurate payment of vendor invoices via check, ACH, or wire transfer.
- Maintain and reconcile accounts payable ledger, ensuring all outstanding invoices are accounted for.
- Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.
- Prepare and process expense reports and reimbursements.
- Assist in month-end closing procedures, including reconciliations and financial reporting.
- Maintain organized and up-to-date records of all accounts payable transactions.
- Collaborate with internal departments to ensure proper documentation and approvals.
- Assist with audits and provide necessary documentation as required.
- High school diploma or equivalent; associate’s degree in accounting or related field preferred.
- 1 years of experience in accounts payable or general accounting.
- Proficiency in accounting software (Sage 100, Premier Connect Accounts Payable preferred) and Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time-management skills.
- Ability to communicate effectively and professionally with vendors and internal teams.
- Knowledge of general accounting principles and financial reporting.
- Ability to work independently and as part of a team.
Physical/Mental Demands: Work may require hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands, or sitting for extended periods.
Environmental/Working Conditions: Work is performed in an office environment. Involves frequent contact with physicians, management, and staff. Work may be stressful at times. Overtime hours may be required at times.
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.
This document is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified.
