What are the responsibilities and job description for the Administrative Assistant position at MMM Plumbing, Heating & A/C Inc.?
Administrative Assistant
MMM Plumbing, Heating and A/C Inc is a third-generation family-owned business that is thriving and growing. Due to our growth, we are in search of an administrative assistant to help with daily tasks in our office. This position is perfect for someone looking to grow within a dynamic environment.
Objectives of this Role
Support the efficient daily operations of front office staff and project management by handling clerical tasks, answering phones and greeting guests among other tasks.
Essential Duties and Responsibilities
- Managing the accounting email which consists of printing all the invoices we receive and handing those out accordingly, forwarding emails to appropriate person, receiving applications submitted online, and requesting invoices from vendors if we are missing some that are listed on statement
- Weekly attendance & moving timecards to employee folders
- Save weekly timecards received via email in PDF form, update dates on timecards as needed and add employee number if needed to support payroll.
- Filing
- Issue purchase orders
- Primary phone answerer
- Greet guests that come to office
- Order office supplies and track when we need to get more
- Keep supply closet organized and stocked
- Keep copiers full of paper
- Call for maintenance when needed on copiers
- Run sales tax reports monthly
- Send statements by email
- Send out customer reviews
- Send out mailings
Skills and Qualifications
- One year experience in similar roles.
- Strong computer skills/data entry skills
- Good listening and communication skills
- Strong organizational skills with attention to detail
- Strong ethics
- Ability to work independently and as part of a team
- Excellent customer support abilities, demonstrating professionalism in all interactions.
- Ability to manage multiple tasks effectively while maintaining a high level of accuracy.
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Paid holidays
- Desirable work schedule (M-TH 7:30-4:30, F 7:30-1:30)
- Advancement opportunities
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Application Question(s):
- Desired wage?
- Preferred number to received text messages from?
Work Location: In person
Salary : $15