What are the responsibilities and job description for the 24-25 - Capital High - Senior Admin Clerk 12 months- 1.0 FTE (40 hpw) position at mmsd?
MMSD is seeking highly motivated and energetic applicants for openings for the 2024-2025 school year.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.
We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting you in your career path. We aim to foster, cultivate, and retain a skilled workforce that supports and mirrors the diversity of our student population.
We know this vision doesn't come to life without dynamic leaders in every school. For more information on our teacher screening and selection process, please visit our TEACH Madison webpage.
About This Posting
This is an “applicant pool” posting. It does not signify that vacancies actually exist at this time. The purpose of this posting is to develop a pool of qualified applicants, should vacancies become available. For more information about teaching at MMSD and about our application process, go to www.mmsd.org/teach-madison.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 27,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Purpose of Position
Under supervision of the Principal, this position is responsible for secretarial & clerical tasks of the office.
Essential Duties and Responsibilities
Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently
Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals
Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards
Strong knowledge of IC with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs
Work with the Student Services Team to execute and schedule parent meetings including truancy meetings.
Ability to file, sort and distribute mail
Maintain and generate school checks, financial account records and bank deposits per District money handling procedures
Ability to seek resources requested and complete task of ordering a large variety of school purchasing needs through
District and external suppliers; maintain inventory of supplies and order replacements as needed
Manage and facilitate registration days, and all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, student fees. Manage the scheduling and entry of K-screeners
Ability to create letters, memos; assist in maintenance of letters of records which includes merged address labels and letters. Prepare memos, newsletters and weekly bulletin correspondence
Maintain order when students are present. Facilitate behavior support calls and documentation
Assist students who are ill or injured, may include administering medications in the absence of a school nurse
Ability to communicate effectively with office assistants and administrators of workload and office needs. Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines
Other related duties as assigned
Education, Knowledge, Skills, Abilities to perform essential job functions
Advanced knowledge of computers and district word processing (i.e., creating forms, graphs, tables, calendars, merge documents), specifically Microsoft Office, Excel, Publisher, Google Docs, & Infinite Campus
Advanced knowledge of and proficiency with Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Gmail and Google Docs
Advanced knowledge of best practice in accounting, bookkeeping and financial reporting
Ability to use Google Docs, digital media downloading, and create slideshow production
Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and people in person.
Ability to strategically assign staff to supervision duties balancing multiple schedules
Ability to maintain an organized and efficient office environment
Ability to manage time effectively, work independently, problem solve, multi-task and make sound judgments
Advanced keyboarding skills are required. Skills tests in this area will be used to consider candidates
Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations
Strong oral and written communication skills
