Executive Assistant, SVP Hennessy & SVP IS&T

Position

Are you ready for a world of possibilities?

You embark on a career journey with the leaders of luxury wines, champagnes, and spirits, within the prestigious LVMH Group. From nature to communities, you’ll craft unforgettable experiences that drive the collective success of our 26 Maisons – each one with a unique heritage and set within the most remarkable terroirs the world has to offer. You enter a world of possibility where career development opportunities across our Maisons, our 5 global regions, and the entire LVMH Group, are unmatched. You join a passionate community of talents that spans four generations and combines a wealth of roles and skillsets from the roots of the vine to the glass and everything in between. You discover our essential relationship with our terroirs, and how we nurture and preserve the soils which are the source of our singular products. Our global Living Soils Living Together program has four key commitments for 2030: regenerating soils, mitigating our climate impact, engaging society, and empowering our people. You will share in our passion for hosting, for art-de-vivre as well as our pride in creating products that celebrate life’s most memorable milestones, while always experienced through measured, responsible tasting.

Moët Hennessy is proud to promote a diverse, equitable and inclusive working environment for all. As an employer, Moët Hennessy offers unique journeys throughout its global ecosystem, opportunities to develop new skills and grow professionally. If you want to inspire and be inspired, to craft experiences and experience the best in craftsmanship, this is where you’ll flourish.

The Executive Assistant provides administrative and project support to the Senior Vice President, Hennessy and the Senior Vice President of IS&T. This includes calendar management; travel planning; preparation of reports, correspondence, and presentation decks; and other administration activities to effectively support the successful performance of each of these executives and their respective teams. The Executive Assistant leads and/or collaborates in the budget management process for both departments. This role is also responsible for the effective coordination of certain details and logistics pertaining to each department’s internal and external events.

Office/Location: Hybrid 3x a week based out of NYC Office

Job Responsibilities

Administrative Support

• Manage the day-to-day business activities and functions of the assigned executives, ensuring that shifting priorities are addressed and daily objectives are met.
• Manage the executives’ calendars, partnering with Executive and Administrative Assistants across the organization to effectively schedule and adjust meetings and appointments to ensure maximized use of time, in alignment with business priorities.
• Manage each executive’s email communication; screening and evaluating for priority, resolution, routing, or response.
• Manage all incoming and outgoing communication, ensuring priorities are met and all written and verbal communication is delivered with the highest level of integrity and professionalism.
• Plan and coordinate all travel activities, maintaining adherence to budget and calendar constraints and ensuring all aspects of each trip are well-executed.
• Prepare and distribute monthly T&E reports for all team members in both departments.
• Compile information and prepare agendas, presentation decks, and other relevant meeting materials to ensure the effective execution of all internal and external meetings.
• Coordinate all incoming and outgoing deliveries with messenger services and mailroom.
• Maintain discretion and confidentiality with respect to all sensitive personal and business information and activities.
• Provide onboarding training, as necessary, to familiarize new team members with systems, processes, and ways of working.
  
  

Event Coordination

• Plan and coordinate all elements of any onsite or offsite meetings hosted by the respective departments, ensuring timely and thorough coordination of venue, catering/beverage service, technology setup, materials, etc.
• Manage invitations, guest lists, participant registrations and inquiries for all events.
• Travel, as necessary, to support offsite conferences and events, including setup, participant check-in, vendor coordination, etc.
• Coordinate and deliver any necessary event follow-up, including summary documents, surveys, thank you notes, etc.
  
  

Budget Management

• Monitor adherence to annual budgets for both departments, approving and reconciling vendor invoices against forecasts.
• Vet and onboard new vendors, ensuring NDAs, MSAs and SOWs are agreed upon and signed, in collaboration with Legal and Procurement teams.
• Collaborate with Legal and Procurement teams and third-party vendors to facilitate annual contract renewals.
• Issue purchase orders and track all payment processing.
• Prepare and report monthly budget status and variances.
• Coordinate and track any reclassification of expenses, as necessary.
• Collaborate with Finance team to manage end of year budget reconciliation, including accruals and deferrals.
  
  

Other

• Maintain a flexible and adaptable mindset by continually evaluating, revising and responding with agility to meet rapidly evolving business needs, and perform other functions and duties as assigned. Strong attention to detail and a proactive approach are critical.
  
  

Profile

Education

Professional Experience

Bachelor’s Degree required, MBA or Masters preferred

• 3 years of administrative support experience required; significant executive-level support preferred
• Wines and spirits and/or luxury consumer goods experience preferred
  
  

Practical/Technical Knowledge

• Experience planning all aspects of complex national and international business trips
• Administrative systems expertise, particularly PowerPoint, Outlook, Excel and Zoom
• Highly organized and efficient
• Meticulous attention to detail and accuracy
• Well-developed, professional verbal and written communication skills
• Ability to effectively prioritize and carry out job responsibilities with little direction
• Some knowledge of budget management and/or invoice processing preferred
  
  

Additional Information

Health and Wellness: medical, dental, vision, mental health support resources, fertility and family building programs. Financial Benefits: competitive salary, retirement savings plan (e.g., 401(k) with company match), financial coaching, legal resources, commuter benefits, pet, renter, home and auto group rates, life insurance and disability coverage. Work-Life Balance: hybrid work schedule, generous paid time off (PTO) policy, including vacation, sick leave, personal and wellness days and paid parental leave. Professional Development: opportunities for training and continuing education, tuition reimbursement. Employee Perks: Plum Benefits and Perkspot.

External applicants must be currently authorized to work in the United States on a full-time basis.

Moët Hennessy USA, Inc. is an equal opportunity/affirmative action employer. Moët Hennessy USA, Inc. considers candidates without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.