What are the responsibilities and job description for the Executive Assistant position at Mobile Health Diagnostics?
Job Description
Job Description
About Company :
At Mobile Health Diagnostics (MHD), we've assembled a team of top-tier professionals who are passionate about advancing Occupational Health & Safety and Industrial Hygiene solutions. Our core mission is to be a reliable and ongoing consultative partner for our clients, guiding them through complex compliance regulations, streamlining testing processes, and reducing employee downtime and exposure.
At MHD, our core values drive everything we do. We believe in sweating the small stuff because details matter; in every interaction with customers and colleagues, we strive for excellence by paying attention to everything, big and small. We have the courage to do what's right, with honesty and integrity at the heart of our decisions, always making tough choices that prioritize the organization's well-being over self-interest. We take ownership—if you see a problem, it's yours to solve. We never assume someone else will handle it; instead, we take personal accountability to make things better. Finally, we embrace the mindset of "Keep climbing." We are constantly working to make a difference for our clients, focusing on continuous improvement—both for the organization and ourselves.
About the Role :
The Executive Assistant plays a crucial role in ensuring the smooth operation of the executive office by providing high-level administrative support. This position is responsible for managing the executives' calendar, scheduling meetings, and coordinating travel arrangements to optimize their time and productivity. The Executive Assistant will also prepare presentations and reports, ensuring that all materials are accurate and professionally formatted. By maintaining organized records and facilitating communication, this role directly contributes to the efficiency and effectiveness of the executive team. Ultimately, the Executive Assistant is a key partner in driving the organization's strategic goals forward.
Minimum Qualifications :
- Proven experience as an executive assistant or in other administrative roles.
- Strong proficiency in Microsoft Office Suite, particularly Excel, Teams and Outlook.
- Excellent organizational and time management skills.
Preferred Qualifications :
Responsibilities :
Skills :
The required skills of calendar management and travel arrangements are essential for ensuring that the executive's time is utilized effectively, allowing them to focus on strategic initiatives. Proficiency in Microsoft Office, particularly PowerPoint, is crucial for creating impactful presentations that communicate key messages to stakeholders. General administrative skills are applied daily to maintain organized files and records, ensuring that information is easily accessible. The ability to arrange meetings and take minutes is vital for facilitating clear communication and follow-up on action items. Overall, these skills contribute to a well-organized executive office that supports the broader goals of the organization.
