What are the responsibilities and job description for the Accounts Receivable Specialist position at Mobile Meals of Toledo?
Overview
Organizational Overview: Mobile Meals of Toledo (MMoT) is a nonprofit established in 1967 that was founded to support the greater Toledo area seniors and the medically fragile with access to nutritious meals, social connection to enable our neighbors to age in place and enjoy a healthy, safe and independent life.
GENERAL SUMMARY: Responsible for processing and recording daily cash receipts and accounts receivable maintenance for clients and donors. This position handles month end billing of client accounts, third party insurance carriers and/or funding agencies for home delivered and congregate meal services. Also, this role assists with customer and vendor relations from maintaining files, reviewing data output, preparing reports, fields calls with clients and vendors.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Manage the processing of daily cash receipts received from clients via check, credit card, lockbox and ACH (25%)
- Manage the processing and reconciliation of daily cash receipts received from other funding sources such as insurance carriers and/or regulatory agencies (25%)
- Manage the reconciliation of daily cash receipts to daily bank transaction listing (10%)
- Support month-end billing reconciliation for multiple funding sources (15%)
- Manage processing of month-end billing/invoicing for multiple funding sources (15%)
- Back-up coverage for vendor payables and cash disbursements
- Back-up coverage for bank reconciliation
Duties
- Process and record incoming payments accurately and efficiently.
- Maintain accounts receivable records, ensuring all transactions are documented in accordance with GAAP.
- Prepare journal entries related to accounts receivable transactions.
- Utilize financial software, including Quicken, to manage accounts and generate reports.
- Perform 10 key typing for data entry tasks related to billing and payment processing.
- Collaborate with other departments to resolve discrepancies and ensure timely collection of outstanding invoices.
- Assist in month-end closing processes by reconciling accounts receivable balances.
- Monitor aging reports to identify overdue accounts and initiate collection efforts as necessary.
Qualifications:
- Bachelor’s degree in Accounting, Finance, Business or a related field preferred
- Associate degree with progressive work experience will be considered
- Minimum two years of cash receipts, cash disbursements, corporate or 3rd party insurance billing, accounts receivable, accounts payable, and/or general accounting experience preferred
- Minimum of three years, experience with relational database management, CRM or ERP systems (such as MIP Abila, Network for Good, and/or SERVTracker CXM software)
- Must have strong analytical, problem-solving capabilities
- Excellent skills with MS Office 365 (including Pivot tables in Excel), Google, and uploading billing using various online insurance/regulatory agency portals
- Ability to research and resolve discrepancies and/or disputes.
- Able to work in a fast-paced environment
- Audit preparation and experience helpful
- Professional claims processing experience helpful
Job Type: Full-time
Pay: $46,000.00 - $52,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $46,000 - $52,000
