What are the responsibilities and job description for the Junior Financial Data Analyst position at MOD Worldwide, LLC?
ABOUT
As the Jr.Finanical Data Analyst at MODHealth, you will play a crucial role in the accounting of our projects using the current project management tool, Workamajig. Your responsibilities will include managing client invoicing ensuring accuracy with initial client estimates vendor costs. You will drive efficiencies through the Workamajig, providing training and support to ensure the account and project team is trained on the financial aspects on projects. Additionally, you'll be responsible for submitting and reviewing monthly project billing, and conducting weekly and monthly reconciliations. Your analytical skills will be essential for tracking project performance, developing analysis methods to compare actuals vs. forecasts, and identifying opportunities for profitability optimization. Communication will be key, as you'll collaborate with account and project management teams to resolve discrepancies, monitor outstanding invoices, and support financial initiatives across the organization. Your role will involve ensuring accurate data entry for invoicing while extracting and utilizing data to provide insights, perform variance analysis, and maintain clear communication with the Sr. Controller and Head of Strategic Partnerships & Revenue Operations to ensure financial success at MODHealth.
WHAT YOU WILL DO…
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Vendor Invoicing
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Reviewing vendor invoices for accuracy against projected estimate/cost
- Initial review of print invoices may be completed by Print Coordinator, Jr.Finanical Data Analyst will provide final review before payment
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Email approved vendor invoice to HubDoc
- Accountant downloads from HubDoc onto bill.com
- Effective, clear and timely communication with vendors, as appropriate
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Reviewing vendor invoices for accuracy against projected estimate/cost
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Client Invoicing
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Deposit Invoice: Post deposit invoice in Workamajig
- Reviewing estimate in Workamajig and ensuring accuracy in hours, out-of-pocket costs, and appropriate tax
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Final Invoice: Reviewing approved estimate in workamajig, ensuring accuracy in hours, vendor and freelance invoices, appropriate tax, and applied client deposit payment, to gain internal alignment with AM prior to generating invoice on remaining balance
- Estimated turnaround time: 1 week from project completion/AM notification and receiving vendor invoices
- Once aligned, posting invoice in Workamajig/QBO
- Flagging low profitability projects to Head of Strategic Partnerships and Revenue Operations
- Accounts Receivable: Tracking client invoice deposits/final payments and notifying Account Manager (AM) if outstanding
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Deposit Invoice: Post deposit invoice in Workamajig
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Project Management System (Workamajig) – Project Financial Updating
- Ensuring Project Billing Status is up-to-date for each project
- Internal project invoice collaboration with AM to gain alignment on client invoicing needs
- Ensure all vendor and client invoices are saved in Files
- Updating receipts/payments, as necessary
- Closing out projects, as necessary
- Offer suggested enhancements for an efficient, streamlined process
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Monthly Billing Reports
- Client Invoices: Review for accuracy and provide analytical feedback on monthly billing report
- Client Payments: Review for accuracy and provide analytical feedback on monthly billing report
- Resolve billing issues, such as discrepancies or disputes, by communicating internally with MODHealth leadership
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Participate in planning yearly forecast models alongside MODHealth leadership
- Tracking actuals vs forecast thru the year
- Support in financial forward initiatives for the company
- Effective, accurate and responsive communication with internal and external partners
YOUR CREDENTIALS
- Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.
- Attention to Detail to ensure accuracy in data entry, financial reporting, and reconciliation processes.
- Proficiency in Financial Software, including project management software (such as Workamajig).
- Excel Skills for creating complex spreadsheets, financial modeling, and data analysis.
- Strong Quantitative Skills for analyzing financial data, performing variance analysis, and identifying trends.
- At least 1 year of relevant work experience in financial data entry, data management, or a related role, preferably in corporate or financial services.
- Familiarity with project management principles and methodologies.
- Strong Communication Skills to convey complex financial concepts to non-financial stakeholders.
- Problem-Solving Skills to identify issues and propose actionable solutions.
- Experience working in cross-functional teams to achieve financial objectives.
- Willingness to stay updated through ongoing professional development in financial regulations, tools, and best practices.
